Academic Progress Plan Action

Owned by
Rickie Smith
Last updated: Mar 02, 2022
5 min read

Overview

When students are newly placed on monitoring, they are asked to submit an Academic Progress Plan to their Staff Graduate Advisor. This describes how the Staff Graduate Advisor uploads the plan to GradPoint, and how the Faculty Graduate Advisors approves the plan. This process is called completing the Academic Progress Plan Action.

  1. Collect the Academic Progress Plan from the students (Staff Graduate Advisor)

  2. Upload the Academic Progress Plan into GradPoint (Staff Graduate Advisor)

  3. Approve the Progress Plan (Faculty Graduate Advisor)

How do I know what students I need to complete Academic Progress Plan Actions for?

You can see this in 2 ways; via a report in the GradPoint Academics Reports Tab or via the GradPoint Academics Actions Tab.

Progress Plan Report

This is what I recommend using if you want to contact the students to remind them to submit their Progress Plan to you, as the report contains their email address.

You can run a report in GradPoint Academics that shows you all of the unsubmitted Academic Progress Plan Actions you have for a quarter.

  • Navigate to the Reports Tab in GradPoint Academics

  • Choose the Performance and Standing Report Set

  • Choose the Progress Plan Report

    • Use the Status Slicer to choose “Incomplete” which will return only the students who have an unsubmitted Progress Plan Action

Actions Tab

  • Navigate to the Actions tab

  • Make sure you are in the To Do tab, and select the “Academic Standing Progress Plan” in the Action filter, and click “Apply Filters”

 

Completing an Academic Progress Plan Action

Step 1 - Submit Standing Progress Plan - Completed by the Staff Graduate Advisor

No, only staff in the Staff Graduate Advisor role can upload the Academic Progress Plan and complete Step 1. Departments can have another staff person in this role to act as backup if needed/wanted.

Once the student has submitted their Academic Progress Plan to the Staff Graduate Advisor, the Staff Graduate Advisor would navigate to the Academic Progress Plan Action for that student (via the Action Tab).

 

  • In the Action Filter, choose Academic Progress Plan. This will filter out other Actions (like the Follow-Up) Action, to make it easier for you to find the Progress Plan Action for the Student

  • Click on the arrow next to the student’s Progress Plan Action

  • Click on the View Action button

  • This will take you to the Pending Step Tab of this Action

  • Upload the Academic Progress Plan by clicking the Browse button and finding the file

  • If you accidentally upload the wrong file, click the Browse button again to upload the correct file.

  • Enter any comments as needed. These comments can be seen by the Faculty Graduate Advisor and the Graduate Division via the Comments Tab.

  • Hit the Submit button to complete Step 1

  • This finalizes the first step and moves it to the Faculty Graduate Advisor to approve.

Step 2 - Approve Standing Progress Plan - Completed by the Faculty Graduate Advisor

Yes, the Department Chair role can also complete this step, however it is expected that this will be done by the Faculty Graduate Advisor.

  • Navigate to the Actions Tab and make sure you are in the To Do Tab

  • Select the Academic Progress Plan Action that you want to Approve

This will take you to the Approve Standing Progress Plan Step

 

  • View the Progress plan by clicking the link. The Faculty Graduate Advisor has the ability to replace the plan in this step if ever needed.

  • Once the Faculty Graduate Advisor is satisfied with the Academic Progress Plan, they hit the Approve button

  • Once the Faculty Graduate Advisor approves the Progress Plan, the Action is Complete and the Progress Plan is available to view in the student’s Documents Tab.

Comments Tab

In each Action Step, users have the ability to leave a comment. These are optional, and intended to be used as needed to relay information to the other users in the workflow.

To view the comments, click the Comments Tab in the Action

The Comments are viewable while the Action is still in process, as well as when the Action is complete.

Action History Tab

The Action History Tab displays the history of each step, including who completed it and when.

Action Details Box

The Action Details Box displays the details for the specific action. The Progress Plan field will display the link once the plan is uploaded. The Approver fields update when the Action is completed.