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Exceptions to Employment Policy

Exceptions to Employment Policy

In order to hold academic employment, graduate students must meet the criteria for eligibility: https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/1939210337.

In certain cases, an Exception to Employment Policy may be requested by a student’s home academic department in order to allow a student who does not meet the criteria to be employed.

 

The Graduate Division has delegated the authority to approve Exceptions to students’ home departments in the following instances, provided that the student meets all other appointment criteria:

  • Appointment of graduate students while on Monitoring Status (but not on Warning).

  • Appointment of graduate students from 51% to 75% time.

  • Appointment of graduate students 1-3 quarters Beyond Time to Degree (with academic progress plan submitted to Graduate Division Academics Unit).

  • Appointment of graduate students to serve 13 to 18 quarters as a TA and/or Associate. 

  • Appointment of graduate students with a GPA below 3.0.

  • Appointment of graduate students with 12 or more units of incomplete grades.

  • Appointment of graduate students beyond department Normative Time Standards (Pre-Fall 2010 admits).

 

Departments are allowed to approve graduate student employment exceptions related to Time-to-Degree for up to three quarters as long as an Academic Progress Plan has been submitted on GradPoint via their Progress Plan Action.

 

An Exception to Employment Policy form must be submitted to the Graduate Division in the following instances:

  • Appointment of graduate students on academic probation.

  • Appointment of graduate students who have already worked a combined total of 18 quarters as a TA and/or Associate Instructor up to a maximum of 21 quarters per temporary extension of the Chancellor’s authority (see memo from the Office of the Provost and Executive Vice President for Academic Affairs).

  • Appointment of graduate students for more than 75% time (however, the 50% time restriction applies to international students and Associate Instructors without exception).

  • Student is 4 or more quarters Beyond Time to Degree or Advancement (with academic progress plan submitted to Graduate Division Academics Unit).

  • Students registered in Part-Time Status. Please see Part-Time Tuition Status page for more details.

The Exception to Employment Policy form should be submitted by the student’s home academic department for Graduate Dean review at least six weeks prior to the impacted academic quarter to ensure timely processing. Below you will find the conditions that require submission of a request to allow for impacted students to be eligible for academic employment.