Graduate Advisor’s Role – Forms/Petitions/Degrees

The Faculty Graduate Advisor’s Role with petitions

• Graduate Advisors have signature authority to approve all Graduate Division petitions; Department Chairs also have signature authority as back-up.

• Petition Processing details are here

• You are signing to confirm that

  • The student is eligible

  • The action is appropriate

  • The department supports and approves the student’s request

•  When an exception from the Graduate Division is needed

  • Registration in absentia requests beyond 3 quarters ; prior to completion of 3 academic quarters for terminal master degree students; doctoral students who have not advanced to candidacy. See petition for exception instructions: http://www.graddiv.ucsb.edu/academic/forms-petitions

  • For Leave of Absence requests beyond 3 quarters – contact Graduate Division if you get this request.

  • All Retroactive schedule adjustments- sign it if you approve of the request. It may not be approved by the Graduate Division, but we will contact you or the instructor if there are further questions.

The Faculty Graduate Advisor’s Role with degrees

• See Degree Awarding for further details regarding Master’s and Doctoral Degree awarding.

  • For master’s degrees, Faculty Graduate Advisors or Department Chairs are expected to sign the master’s degree check sheets verifying the check sheets accurately reflect:

    • the student’s completion of all degree requirements

    • the dates milestones were met

    • the degree quarter

    • their approval of any noted exceptions (substitutions/waivers)

  • For doctoral degrees

    • Verify the student has met all departmental requirements to earn a doctoral degree

    • Verify that University requirements have been met