Time-to-Degree Tracking and Reporting

*Please note that the term academic ‘warning’ was previously referred to as academic ‘probation’.

What is Time-to-Degree?

Time-to-Degree (TTD) and Time-to-Advance (TTA) are the amounts of time students are given to finish those milestones. Master's students must complete the master's degree within the four-year time limit (Senate reg. 300A), and Doctoral students must meet departmental specific TTA and TTD based on admission year (Senate reg. 350A and Graduate Council rulings). You can see each department’s time-to-degree standards on the Graduate Division’s website.

TTA and TTD can be officially extended due to Parenting Demands, Part-Time enrollment, and via DSP Accommodation. Also, in response to the COVID-19 Pandemic, the Graduate Council granted a 3 quarter TTA/TTD extension to all students who were enrolled in the spring quarter of 2020.

If departments wish to formally alter their TTA/TTD, they can make that proposal to the Graduate Council as a Program Change.

Students who exceed their TTA or TTD are subject to monitoring status per this policy: https://www.graddiv.ucsb.edu/policy-procedure/academic-performance-and-progress#Time-to-Degree-Standards

How to use GradPoint to locate a student’s time-to-degree and academic standing

Programs Tab

Search for the student you wish to view, and navigate to the Programs Tab. The Time-to-Degree box will display the student’s Time-to-Degree Standard, remaining quarters, target, and exceptions. If the Remaining TTD is a positive number, then that is how many quarters the student has left within their TTD. If it is negative, that is how many quarters over they are. Please see https://ucsb-atlas.atlassian.net/l/c/ifnn1c1a for more specific descriptions of the data fields.

Open

Standing Tab and Documents Tab

To see an individual student’s Academic Standing history (such as the quarters they have been on monitoring status, navigate to the Standing Tab in the Student Profile. For a detailed description, please see https://ucsb-atlas.atlassian.net/l/c/c1F4VHpt. To view previous quarter’s Academic Progress Plans, navigate to the Documents Tab. For a detailed description, please see https://ucsb-atlas.atlassian.net/l/c/UnYbmGSd.

Reports - TTD Students/Programs Report

The TTD Students/Programs Report will return all of your students' time-to-degree information. To find the most up-to-date information on your current students, follow the instructions below.

• Navigate to the GradPoint Reports Tab and make sure you have chosen the Academic Performance & Standing Report Set.

Top of page:

Open

• In the bottom tray you will see:

• Select the Time-to-Degree Report

• Select the current quarter from the QTR slicer

• Choose Registered and On Leave from the Reg Status slicer (this eliminates students who have open objectives, but are lapsed).

• The remaining quarters field will tell you how many quarters the student is under or over TTD.

• All of the milestone types will be displayed unless you restrict it in the Type Slicer. For example, if you want to just see results for time-to-advance, then select “TTA” from the slicer. If you don’t restrict it, then if you have a doctoral student with an open MA, who is not yet advanced to candidacy, you will see them on 3 lines in the report, one for their master’s time-to-degree (TTD MA), one for their time-to-advance (TTA), and one for their doctoral time-to-degree (TTD PHD or TTD DMA).

What are the negative and positive numbers? In the “Remaining Quarters” column of the report, negative numbers indicate how many quarters over the milestone the student is. If you see a “-1” that means that as of the quarter you chose from the QTR slicer, the student is 1 quarter over. A positive quarter means that is how many quarters a student has left to be within time-to-degree. If you see a “0”, that means the quarter selected is the last quarter they are within time-to-degree.

Additional details and descriptions about the slicers and columns can be found in https://ucsb-atlas.atlassian.net/l/c/5Pp96ujA