Academic One-time Room Requests

Please refer to SEALs Campus Event Reservation page for all other non-course specific room requests (eg. Campus Orgs, off-campus users, special events open to the public, non-academic departments, etc.).

ALL ACADEMIC ONE-TIME ROOM REQUESTS MUST BE SUBMITTED AT LEAST ONE WEEK BEFORE THE EVENT.

Please use the following Astra Schedule portal for Academic One-time event requests associated with a specific academic course (i.e., must be associated with a course with an enrollment code). Examples of Academic One-time events include review sessions, alternate exam accommodations, quizzes, make-up lectures, etc. Academic One-times events must be led by an instructor associated with the course.

The Astra Schedule event request portal can be accessed here, using your UCSB NetID and password:

https://www.aaiscloud.com/UCA_SantaBarbara/events/EventReqIntroForm.aspx

• Be sure to select the top item, "Academic One-Time Room Requests" from the drop-down on the Event Request page, unless your event is non-academic, or not affiliated with a specific course taking place during a given quarter. All other Campus Event requests can be be submitted using the 2nd form in the drop-down, titled " 2) General Assignment Space Requests (RCOs & Non-Academic Departments)."

A FEW THINGS TO NOTE WHEN USING THE ACADEMIC ONE-TIME REQUEST FORM

• Reservation requests for the following spaces should also be submitted using the "General Assignment Space Requests (Non-Academic Departments / Registered Campus Organizations (RCOs))" form:

  • Campbell Hall, Isla Vista Theatre, and Embarcadero Hall on Tues/Thurs after 2:00 pm, Mon/Wed/Fri after 3:00 pm, and on weekends (except for academic events during finals week and "pre-instructional" days)

• A video tutorial for using the form is available here: Recorded Trainings | Astra Schedule

• General Assignment classrooms are impacted with courses and available space is extremely limited, particularly during mid-day hours. It's helpful to view the Scheduling Grid in Astra Schedule to determine room availability before completing the form.

• Finals week for a given quarter will not be available to event requests until after the final-schedule process has been completed (approximately one month prior to the end of the quarter).

ADDITIONAL INFORMATION

• Questions about using the form, or Academic One-time event requests in general, can be directed to Req1Room@sa.ucsb.edu

• Information regarding other types of event requests in General Assignment classrooms can be found on SEAL's Scheduling On-Campus Venues page.