2020-08-06- Meeting Notes

• Christian - in August

• 04 Aug 2020 - Change over occurred
• Verified and completed - Ticket closed with Apigee

• 06 Aug 2020 - Yaheya is working on the Statement of Work with the contract company
  
  • Work will be for 1000 hours (about 6 months)
    • It's 9 hours a day, so 45 hours a week
  • Will have full record in UCPath (so they will be in Identity)
  • Diana will be the hiring/recording manager, Yaheya will be the point of contact with the contract company
  • Within 30 days, we need to let Yaheya know if things are not working out
  • If we are thinking that the work will end early, we need to give the contractor 30 days notice
  • The working hours are 2 AM to 11 AM PST/PDT.
  • There should be daily contact
  • The start date won't be decided until the contract is signed/completed

Notes: Drupal 8 Migration Notes

Links:

• https://docs.apigee.com/api-platform/publish/drupal/open-source-drupal-8
• https://www.drupal.org/project/apigee_devportal_kickstart
• https://github.com/apigee/devportal-kickstart-project-composer
• support for Drupal 8
• APIGEE-216

07 May 2020 Splunk2 might be ready in 2 weeks

04 Jun 2020 Still waiting to hear from Thomas Howard

• GoGaucho Team: Hengyu Lui / Jimmy Lin
• Professors: Chandra Krintz / Tobias Hollerrer
• GoGaucho Improvements
• GoGaucho Meetings Notes

08 Nov 2019 Conversation with Registrar about student API use. 

14 Nov 2019 Diana Antova Emailed CSO to start the security conversation in regards to liability and oversight on student developed apps.

22 Nov 2019 Will meet with Jennifer Lofthus, SCO and Registrar to discuss student development with APIs. Scheduled for 13 Dec 2019 

09 Jan 2020 Diana and Anthony Schmidt will write the two possible options for supporting student development and propose them to the group, CIO, and others for decision

16 Jan 2020 No update

09 Apr 2020 Steven Maglio will schedule a meeting

07 May 2020 New application reps: Arthur and Henry Li

21 May 2020 Asked students to create a new application request for the web app so they don't have to use the same key. Steven is following up with them.

04 Jun 2020 Steven and Seth met with the students. They are continuing to grow the sites. Two new members of the team are taking over. Henry is graduating, Jimmy is staying.

• BARC Cashnet Demographics File
  • Every day a file needs to get sent to cashnet. The file contains emails and some other information.
  • They (BARC) would like to know if SA could setup and API which
    • Returns back any student records that have been updated within the last X days?
      • This is used daily, with the cashnet process.
    • Could there be a second endpoint which could return all the students without email addresses?
      • Diana - What do you do with that information?
      • Christian - That one is used by a weekly (monthly?) process. This is used by cashnet is some reconciliation process (unknown). They want a file of the numbers (some sort of identifier the BARC and cashnet know of) that are no associated with known student email addresses. (img 1)
      • Diana - Okay, you won't need applicant information (she wasn't saying this as a question). You'll want to the official UCSB email address if known; but if it's not known, then it would return the applicant email address associated with the student. That value should be replaced once the applicant completes the process to create a ucsbnetid.
        
        We think this is how the old/current BARC mainframe program worked (img 2). We haven't seen the program that runs on the mainframe to know if that's exactly what it does.

Img 1 / Img 2