Spending Guidelines – Student Affairs
- Miles Ashlock
Managers in Student Affairs have the shared responsibility of delivering programs and services that contribute to students’ academic achievement, personal development, wellbeing, and success. Integral to this shared mission is our collective service as stewards of more than $100M in annual revenue and expenditures, including State (taxpayer) funds, student fees, donations and grants, and other funds.
Purpose
The purpose of these Spending Guidelines is to provide transparent and consistent guidance to Student Affairs departments regarding expenses. This guidance serves as an internal policy and applies to all units in Student Affairs.
Common Goals
While Student Affairs departments differ significantly in size, purpose, and scope, we share commonalities including our context, goals, and strategies.
Shared Context | Shared Goals | Shared Strategies |
|---|---|---|
| ▪ Pursue an excellent student experience | ▪ To the greatest extent possible, preserve our current workforce and support employees’ engagement and effectiveness |
| ▪ New Ways of Doing Our Work | ▪ Staff Attrition |
|
| ▪ Decreased Spending |
|
| ▪ Realize New, Long-Term Funding |
Adapting Guidelines to Department Needs
While these guidelines are intended to promote consistency and decrease spending, no one-size-fits-all approach could accommodate the diverse operations of Student Affairs units. Managers, Department Heads, and Control Points should work together closely to implement these guidelines, requesting exceptions where appropriate.
Some elements of this guidance are in response to conditions and constraints brought by the COVID-19 pandemic. Future versions of this document will address environmental changes as they arise.
None of this guidance is intended to contradict or override the terms of Personnel Policies for Staff Members (PPSM), collective bargaining unit agreements, or any other University- or Campus-wide policies.
For all HR actions, please consult with Rachel Arriaga or Miles Ashlock prior to consulting with HR so that we can discuss divisional strategy, internal salary structure, and equity issues. Departments are always welcome to consult with HR directly afterward.
Unimpacted Categories
SCHO, SPST, STAX
Expenditures in the following categories are either compulsory or should be prioritized to spend as usual:
SCHO – Student scholarships and awards, including grants
SPST – Passthrough expenses (per existing ballot language, MOUs, etc.)
STAX – Taxes (though a reduction should be achieved by decreasing spending in other areas)
Seems as if this category title should be teal green to match the other title headings.