ALL ACADEMIC ONE-TIME ROOM REQUESTS MUST BE SUBMITTED AT LEAST ONE WEEK BEFORE THE EVENT.
Please use the following Astra Schedule portal for Academic One-time event requests associated with a specific academic course (i.e., must be associated with a course with an enrollment code). Examples of Academic One-time events include review sessions, alternate exam accommodations, quizzes, make-up lectures, etc.
The Astra Schedule event request portal can be accessed here, using your UCSB NetID and password:
Be sure to select the top item, "Academic One-Time Room Requests" from the drop-down on the Event Request page, unless your event is non-academic, or not affiliated with a specific course taking place during a given quarter. All other Campus Event requests can be be submitted using the 2nd form in the drop-down, titled " 2) General Assignment Space Requests (RCOs & Non-Academic Departments)."
A FEW THINGS TO NOTE WHEN USING THE ACADEMIC ONE-TIME REQUEST FORM
Reservation requests for the following spaces should also be submitted using the "Campus Organizations/SEAL" form:
Campbell Hall, Isla Vista Theatre, and Embarcadero Hall on Tues/Thurs after 2:00 pm, Mon/Wed/Fri after 3:00 pm, and on weekends (except for academic events during finals week and "pre-instructional" days)
General Assignment classrooms are impacted with courses and available space is extremely limited, particularly during mid-day hours. It's helpful to view the Scheduling Grid in Astra Schedule to determine room availability before completing the form.
Finals week for a given quarter will not be available to event requests until after the final-schedule process has been completed (approximately one month prior to the end of the quarter).
Questions about using the form, or Academic One-time event requests in general, can be directed to Req1Room@sa.ucsb.edu
Information regarding other types of event requests in General Assignment classrooms can be found on SEAL's Scheduling On-Campus Venues page.