Before being granted access to any student systems (such as AAA, eGrades, STAR, etc.), all staff and faculty members must complete the required online FERPA (Family Educational Rights and Privacy Act) training. The user will only need to complete this training once; if they have completed it in a prior position at UCSB, there is no need to retake it.
To access the training, navigate to the UC Learning Center: https://uc.sumtotal.host/
Choose "UCSB"
Log in with your UCSB NetID and password
Choose "Find a course"
Type "FERPA" in the search box
Use the "select" button on the right-hand side to start the "SB FERPA Training UCSB" course
After the FERPA training has been completed, departments may submit a request in the Request for Access to Student Systems page. Student system access can only be requested by the department administrator (usually the MSO/Business Officer, Chair, or Director), who has been assigned a department password for this purpose.
It is the department’s responsibility to also request a cancelation of access using the same form when the employee separates from their role in the department.
If requests need to be made for multiple employees, one form per person must be submitted. Our standard policy is that individuals may not request systems access for themselves, for example:
Requests for Business Officers must be placed by the Department Chair or Director
Requests for the Department Chair must be placed by the Department Director or Business Officer Requests for the Department Director must be placed by the Department Chair or Business Officer
Department Login Trouble? Please note that the administrators have been assigned a department-specific password to access the request form. If the password cannot be located, please have a department administrator reach out to sa-regaccess@ucsb.edu and a representative will provide the correct password.
Please email Regaccess@sa.ucsb.edu with any questions.