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How to run the Student Incomplete Report to identify all incomplete grades
Navigate to Reports Tab in GradPoint Academics
Select the Academic Performance & Standing Report Set
Make sure the Student Incomplete Report is selected
Make sure that All is selected from the Grade Slicer and the Quarter slicer so that you see all types of incompletes from all quarters
You can filter further by selecting the type of incomplete (I, NG, NR) from the Grade slicer
Contact students with incompletes and urge them to reconcile them or extend them. Student email addresses are included on the report to help with the contacting process.
Instructions for identifying NR grades and 12 or more Incomplete grades
During week 1 of each quarter, Staff Grad Advisors should run the Student Incomplete Report to identify two issues;
No Records (NR) grades
NR indicates that the instructor of record has not reported grades at all for that course, which usually means that the instructor didn’t enter grades by the grading deadline. Often times instructors forget to enter grades for their independent study courses, and need a reminder.
Students with 12 or more incompletes
Students who still have 12 or more incompletes (I, NG, NR) by census will be placed on monitoring status. Usually most of these cases are errors, and are cleared up by the student or instructor when contacted, so we want this done prior to the student needing to be placed on monitoring status.
How to run the Student Incomplete Report to identify NR grades
Navigate to the Student Incomplete Report in GradPoint Reports
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Select the quarter (if you are in the first week of spring quarter, choose winter quarter to return incomplete grades from winter quarter)
Select NR from the Grade slicer (if none of your students have NR grades, then NR will not appear in the dropdown)
4. Contact the instructors of record for the courses with NR grades and direct them to report grades as soon as possible.
How to run the Student Incomplete Report to identify students with 12 or more Incomplete grades
Navigate to the Student Incomplete Report in GradPoint Reports
Select the quarter (if you are in the first week of spring quarter, choose winter quarter to return incomplete grades from winter quarter)
Select Y in the 12> Incom slicer (if none of your students have 12 or more incompletes, then the Y will not appear in the box)
Contact the students on the list and ask them to clear the incompletes if they are mistakes (such as submitting final paper, or if it is the instructor’s mistake, asking the instructor to enter the grade, etc). Any student with 12 or more incompletes by 3rd week census will be placed on
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monitoring status.
Student emails are included on the report to make contact easier
