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The Standing Tab displays the Academic Standing (Warning/Monitoring/Probation) in regards to the Academic Performance and Performance Policy. This will display the quarters that each status applied to a student.
Details/Functions
Filters
The returns can be filtered by Year, Quarter, and Action
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Returns
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Quarter
This is the year and quarter that the record applies to
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Standing Type
This is the Academic Standing that applies to the record
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Action Descriptions
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Academic Standing Action
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Active/Inactive
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Notes
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Warning
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Active
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Used for coursework performance issues
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Monitoring
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Active
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Used for time-to-degree and standards of scholarship issues
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Probation
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Active
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Used for all of the Reason Types, as an escalation from warning/monitoring
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Cleared
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Active
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Used if the issue is cleared within that quarter
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Department Pending
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Active
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Indicates that the Graduate Division is awaiting information, such as an updated recommendation from the department
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Dismissed
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Active
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Indicates that the student was Academically Disqualified
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Advisory
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Inactive
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Old status, no longer used, may appear in older records
Reason
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These standards are described in the Academic Good Standing policy.
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Reason
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Active/Inactive
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Notes
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Master's Time-to-Degree Exceeded
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Active
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Doctoral Time-to-Degree Exceeded
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Active
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< 3.0 Grade Point Average
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Active
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> 12 units of incomplete
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Active
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Advancement to Candidacy Deadline Exceeded
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Active
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Departmental Standards of Scholarship
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Active
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Administrative Probation
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Inactive
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Old reason code, no longer used
Letter Sent Date
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This is the date that the Graduate Division sent the letter to the student notifying them of their Academic Status.
Progress Plan Date
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This is the date that the corresponding Academic Progress Plan was received by the Graduate Division.(Monitoring or Probation)
Reasons
The reason the student is not in good academic standing
Reason | Reason Category | Meaning |
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Masters Completion | Time to Degree | Over time to degree to complete the MA |
Advancement to Candidacy | Time to Degree | Over time to advance |
Doctoral Completion | Time to Degree | Over time to degree to complete the PhD |
GPA | Coursework Performance | Cumulative GPA less than 3.0 |
Incompletes | Coursework Performance | 12 or more units of incomplete grades |
Departmental Standard | Departmental Standards of Scholarship | Not meeting a departmental standard (as reported by the department) |
Committee Formation | Departmental Standards of Scholarship | Not able to form a committee (as reported by the department) |
Exams | Departmental Standards of Scholarship | Did not pass a comprehensive/qualifying exam (as reported by the department) |
Standing Status
Unresolved - the standing was not resolved that quarter
Canceled - the standing was canceled that quarter
Resolved - the standing was resolved that quarter
Applied Date
The date that the standing status was applied
Resolved Date
The date that the standing status was resolved (if any)
How Academic Status Effects Funding
Action |
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Reasons the Action Applies to
Description of the Action | Effect on Employment | Effect on Fellowship | Effect on Financial Aid | Central Fellowship Competitions |
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Warning
< 3.0 Grade Point Average
> 12 units of incomplete
A warning, no major repercussions
If no improvement after a warning quarter, department can request escalation to Probation
Warning does not prohibit employment
Internal employment exception needed (not sent to Graddiv)
Warning does not prohibit fellowship funding
Not eligible to apply/be nominated, as students must be in Good Academic Standing
Monitoring |
Equivalent to a warning, no major repercussions
Doctoral Time-to-Degree Exceeded
Advancement to Candidacy Deadline Exceeded
Departmental Standards of Scholarship
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Probation |
Can apply to any reason
Master's Time-to-Degree Exceeded
Doctoral Time-to-Degree Exceeded
Advancement to Candidacy Deadline Exceeded
Departmental Standards of Scholarship
< 3.0 Grade Point Average
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