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Navigate to the GradPoint Reports Tab and make sure you have chosen the Academic Performance & Standing Report Set.
Top of page:
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In the bottom tray you will see:
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Select the TTD Students/Programs Time-to-Degree Report
Select the current quarter from the QTR slicer
Choose Registered and On Leave from the Reg Status slicer (this eliminates students who have open objectives, but are lapsed).
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The remaining quarters field will tell you how many quarters the student is under or over TTD.
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All of the milestone types will be displayed unless you restrict it in the Type Slicer. For example, if you want to just see results for time-to-advance, then select “TTA” from the slicer. If you don’t restrict it, then if you have a doctoral student with an open MA, who is not yet advanced to candidacy, you will see them on 3 lines in the report, one for their master’s time-to-degree (TTD MA), one for their time-to-advance (TTA), and one for their doctoral time-to-degree (TTD PHD or TTD DMA).
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What are the negative and positive numbers? In the “Remaining Quarters” column of the report, negative numbers indicate how many quarters over the milestone the student is. If you see a “-1” that means that as of the quarter you chose from the QTR slicer, the student is 1 quarter over. A positive quarter means that is how many quarters a student has left to be within time-to-degree. If you see a “0”, that means the quarter selected is the last quarter they are within time-to-degree.
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Additional details and descriptions about the slicers and columns can be found in https://ucsb-atlas.atlassian.net/l/c/5Pp96ujA
Instructions for Quarterly Time-to-Degree Monitoring Follow Ups
Students who exceed their TTA or TTD are placed on monitoring status during the first quarter they exceed it. The full TTD monitoring policy can be read on the Graduate Division’s website.
Graduate Division will send out notifications to students who have newly exceeded their TTD, however departments will need to follow up on students whose monitoring period has expired, and need new progress plans. The Graduate Division will send an email reminder to departments at the beginning of each quarter to do this process, and the Graddiv Google Calendar will also contain a reminder.
In order to find out which students' monitoring period has expired and need to submit a new progress plan follow the instructions below:
Navigate to the Academic Standing Report in GradPoint Academics Report Tab within the Academic Performance and Standing Report Set.
Choose the quarter from the “Quarter” Slicer
Choose “Department Pending” in the “Action” Slicer
Email the students on the list to prompt them to submit a new Academic Progress Plan (give the students a deadline to respond, such as 1 week*), and once the plan is received by the department, have the Faculty Graduate Advisor review, recommend the next action (continued monitoring, escalation to probation, etc.), and send the completed Academic Progress plan to gradacademics@graddiv.ucsb.edu.
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*If a student doesn’t respond in a timely manner, please work with the personal advisor/faculty grad advisor as necessary to create a reasonable plan on their behalf, as we don’t want the follow-up process to be delayed. |
For a detailed description of the different actions (warning, monitoring, and probation) see here.
For a detailed description of how different actions affect funding, see How Academic Status Effects Funding.
Instructions for following up on missing Academic Progress Plans for students who are new to monitoring
Every student who is on warning or monitoring status should submit an Academic Progress Plan to the Graduate Division. The student is notified to submit one when they are placed on monitoring status for the first time, but sometimes they don’t do so in a timely manner. To see which of your students have not submitted an Academic Progress Plan, please follow the instructions below;
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Navigate to the Reports Tab in GradPoint
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Navigate to the Academic Standing Report
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Choose the quarter you are interested in from the Quarter Slicer
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Choose “N” in the Progress Plan Slicer
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