A “Funding Program” is a Fellowship source of funds tied to a specific general ledger account set up in the GradPoint Financial Portal to allow departments to commit fellowship support to graduate students in the form of fee coverage or stipend. The page below describes (a) how to set up or retire a Funding Program in the GradPoint Financial Portal, and (b) how to administer a Funding Program in the GradPoint Financial Portal.
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To make any additions or edits to your list of Funding Programs, utilize the “Financial Portal Fund Program Request Form” (for help on completing the form can be found here). This form allows you to request setup of a new account string for current and future years, as well as request removal of existing Fund Programs that are no longer utilized by your department as it relates to payment of Tuition and Registration fees or Stipends to graduate students.
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1. Budget Summary - Displays the total budget and origination of the fund program:
Base Budget: The original budget when the fund program was created. For department owned accounts, the department is responsible for fund management. So the Base Budget for department owned accounts at creation is set at $50,000. (Note: Contact Graduate Division if you require a higher base budget.) For block grant AidIDs, the Budget Summary is the amount allocated to the department at the beginning of the year.
Budget Adjustments: Adjustments can include loans, augmentations and transfers that happen after the fund program was created. All adjustment transactions must be requested from the Graduate Division.
Actual Budget: Total of Base Budget and Budget Adjustments.
2. Budget Breakdown - Displays how much of the Actual Budget has been committed, awarded, and disbursed. Of most interest for departments are the Spent and Remaining totals.
Inflation %: The system provides the possibility of allowing fund programs to commit, award, and disburse at a percentage greater than the budget currently available. Graduate Division is not currently using this function. Thus, all budgets are set to use 100% of it’s available budget.
Inflated Budget: Calculation of the Actual Budget x Inflation%.
Spent: Sum of committed, awarded, and disbursed commitments made from the funding source.
Remaining: Actual Budget minus the amounts of committed, awarded, and disbursed commitments.
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