Upload Instructions
Login to AppReview: https://www.graddiv.ucsb.edu/appreview/Index.aspx
In the appropriate
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department queue, locate the application for whom a department recruitment offer letter is to be uploaded:
Select the applicants name to
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open their application
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Click the Manage Financial Offers button
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Click the Department Recruitment Offers tab
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. This will take you to the Department Recruitment Offers input form (see Figure 1 below)
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.
If the department does not intend to offer any financial support to the applicant, click the Confirm No Offer button. Click the Upload Offer button at the bottom of the page to complete your entry.
For students with department offers, upload an offer letter by clicking Browse to locate the letter on your computer. Select letter and click Open button to attach the letter to the Department Recruitment Offers form.
Complete the following fields for the applicant and letter you are uploading
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. Information should not include funding provided by a central fellowship, only department funding offer. When entry is complete, click the Upload Offer button at the bottom of the page to complete your entry. (Please note “Fellowship” refers to “Student Aid Fellowship Support” being provided by the department.)
Figure 1
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Date Offered | Date the Offer was provided to the admitted applicant |
What type of financial support was included in the offer? Check all that apply:
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| Check each support type included in the financial offer. If employment is offered as either ASE(TA) or GSR without confirmation of which |
appointment type will be offered, check both the ASE and GSR boxes. | |
Does this financial support offer include support for year one? | Y/N answer |
Number of Full Years of Support | Number of years in the offer where the applicant is being offered financial support at the level received by a student with three quarters if TA appointments at 50% time. Note, this support can come from any source, but would need to be in an amount equal to or greater than that which would be received with the 3-quarter TA-ship. |
Number of Partial Years of Support | Number of years in the offer where the applicant is offered financial support at a level that falls BELOW what a student would receive with three quarters if TA appointments at 50% time. |
Support Full Years
Response on AppReview Upload page to question “Number of Full Years of financial support: (Full support is defined as 3 quarters of 50% TAship and fees/insurance).”
Was Diversity Considered?
Was Diversity Considered when determining the level of financial support offered? | Y/N answer |
Was Student Financial Need taken into consideration when determining the level of |
financial support |
N - not the most current offer
offered? | Y/N answer |
Does the Department offer accompany other Financial Offers? |
Response on AppReview Upload page to question “Does the department offer accompany other financial offers (central and/or external)?”
Most Current Offer
Applicants can receive multiple financial offers from a department during the same application cycle. When this happens, both offers will display with the latest/most current offer coded “Y”.
Is the uploaded offer in addition to another non-departmental support offer, from the Graduate Division, or an external entity (e.g. NSF, Ford Foundation, etc). |
Uploading Additional Offer Letters (including New Updated Offers)
Follow steps 1 through 3 above to open the student’s Department Recruitment Offers input form.
To upload letter(s) with the latest offer, click Browse to locate the letter on your computer. Select letter to upload and click Open button to attach the letter to the Department Recruitment Offers form.
Edit any of the data fields to include the most recent offer. If the newest offer supplements the prior offer(s), the details entered should be the combined support provided. So for example, if you initially provided a student a multi-year recruitment offer and then followed up with a “top off” offer, when uploading the top off letter you would enter the details of the combined support from the two offers, as that represents the current combined funding offer.
When entry is complete and represents the latest recruitment offer presented to the student, click the Upload Offer button at the bottom of the page.