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The Grades report displays applicant admission decision status and the financial offers uploaded by the recruiting department. |
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Why you need it
This report provides a :
A worklist of
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which students you’ve already completed the requirement to upload financial offers for and which still need to submitted
students that a department has completed or not completed the Department Recruitment Offers requirement in AppReview
A central repository for financial offers for future analysis to aid in future admission financial planning
Details/Functionality
Slicers
The slicers at the top can help focus your view for a specific admission year.
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A list of past (legacy) financial offers that were uploaded
Relevant data for admissions analysis related to recruitment financial offers
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To display a worklist of applicants in the current application cycle who need their financial offer uploaded: From the default report settings, select: Admissions Year = “2022” (or current admissions year) Award Upload Complete = “N” |
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Uploaded financial offer letters can be viewed in the GradPoint Academics portal. After opening the Student Profile page, in the student’s Documents tab, select Document Category = “Financial Letter”. Click “Click to View” to open the letter. |
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Details/Functionality
Slicers
The slicers at the top can help focus your view for a specific admission year.
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Admission Year | Select the The academic year the student applied for (e.g. 2021 = academic year 2020 through 2021) to view a worklistSelect All years for historical data | Application Quarter | This filter can be helpful if your department admits for terms other than fall -21). |
Awarded Uploaded Action Taken | Has the department uploaded financial offer letter.
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Has Multi-Yr Fellowship (Exclude Racial Justice) | Has the applicant has been awarded a multi-year fellowship?
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Award Y/N | Has the applicant been awarded based on either having an offer letter uploaded or a multi-year fellowship.
*these are the applicants that still need an action taken in the portal. | ||
No Offer Made | Indicates the applicants that the departments noted they did NOT make an offer. | ||
Dept | This filter defaults to the department based on your GradPoint role and can be narrowed down if you have access to multiple departments | ||
Current OfferApplication Quarter | This willfilter for applicant offer upload statusY=upload complete can be helpful if your department admits for terms other than fall. Format YYYYQ. | ||
Perm | This will allow you to search for or select a specific student perm # |
Columns
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Columns
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The slicers at the top can help focus your view for a specific admission year.
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Admission Year
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The column headers can be used to sort data.
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Award Upload Complete | Has the department uploaded financial offer letter.
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Has Multi-Yr Flwshp (Exc. Racial Just) | Student has received a multi-year fellowship (e.g. NSF and central fellowships), but not including Racial Justice fellowships which only provides summer support. |
Admission Year | The academic year the student applied for (e.g. 2021 = academic year 2020 through 2021) to view a worklistSelect All years for historical data-21). |
Application Quarter | This filter can be helpful if your department admits for terms other than fall. Format YYYYQ. |
Dept | This filter defaults to the department based on your GradPoint role and can be narrowed down if you have access to multiple departments |
Application ID | Application ID number |
Perm | Student Perm number |
First Name | Applicant first name |
Last Name | Applicant last name |
Major1 | First major listed in application |
Objective1 | Degree objective of first major listed in application |
Major2 | Second major listed in application |
Objective2 | Degree objective of second major listed in application |
Application Status | UCSB application status
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Admission Decision | Admission Decision
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SIR | SIR status
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OfferIDOffer ID | Financial offer letter ID#. Uploaded letters can be viewed in GradPoint Academics in the student’s Documents tab. |
Offer Start QuaterQuarter | |
Offer End Quarter | |
Offer Create Date | Date the financial offer was uploaded |
Offer Receive Date | |
Support Type | Response on AppReview Upload page to question “What type of financial support was included in the offer? Check all that apply: Fellowship/ASE (i.e. TA)/GST” |
First Year Support? | Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N” |
If First Year Support: Full Support First Year? | Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N. When Y, is full support offered? |
If First Year Support: Support Offered? | Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N. When Y, check all that apply: Fellowship/ASE (i.e. TA)/GST” |
Support Full Years | Response on AppReview Upload page to question “Number of Full Years of financial support: (Full support is defined as 3 quarters of 50% TAship and fees/insurance).” |
Was Diversity Considered? | Response on AppReview Upload page to question “Was diversity considered when determining the level of this financial support package” |
Other Financial Offers? | Response on AppReview Upload page to question “Does the department offer accompany other financial offers (central and/or external)?” |
Most Current Offer |
Additional Filters
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Additional Filters
Applicatiion Has Offer
No Offer
Offer
Legacy Offer
N
Y
Applicants can receive multiple financial offers from a department during the same application cycle. When this happens, both offers will display with the latest/most current offer coded “Y”.
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Additional Filters
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To aid in the analysis of funding and admitted student acceptance, filters can filter the report to show current year’s admitted students and their financial offer upload status, the status of previous/legacy offers, or SIR reply along with a reason if SIR reply was 'No”.
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Additional filters can be found in the filters menu located to the right of the report. To expand the menu, click the filter bar. The menu has additional data points that can be filtered. Note: Do not use both filter options at the same time. Using filters from the header and the filters menu at the same time may lead to unexpected data results. |
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Application Has Offer | The report includes all applicant records beginning in 2012. Financial offers that have been uploaded on the 2022 Financial Offer webpage in AppReview are coded “Y”. The default will show all applicants.
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Legacy Offer | The report includes all applicant records beginning in 2012 and includes all data for applicants whose financial offers were uploaded beginning 2015, when GradDiv began collecting this data. Legacy offer are records after 2015 and prior to the 2022 application year which do not include data for the answers to questions from the current AppReview upload page. The default will show all applicants.
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SIR | SIR was submitted
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SIR Reason | Applicant response when SIR=N
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