Department Recruitment Offers

Why you need it

This report provides:

  • A worklist of students that a department has completed or not completed the Department Recruitment Offers requirement in AppReview

  • A central repository for financial offers for future analysis to aid in future admission financial planning

  • A list of past (legacy) financial offers that were uploaded

  • Relevant data for admissions analysis related to recruitment financial offers

 

To display a worklist of applicants in the current application cycle who need their financial offer uploaded:

From the default report settings, select:

Admissions Year = “2022” (or current admissions year)

Award Upload Complete = “N”

Uploaded financial offer letters can be viewed in the GradPoint Academics portal. After opening the Student Profile page, in the student’s Documents tab, select Document Category = “Financial Letter”. Click “Click to View” to open the letter.


Details/Functionality

Slicers

The slicers at the top can help focus your view for a specific admission year.

 

Admission Year

The academic year the student applied for (e.g. 2021 = academic year 2020-21).

Awarded Uploaded

Action Taken

Has the department uploaded financial offer letter.

  • Y - yes, financial offer has been uploaded

  • N - no, financial offer has not been uploaded

Has Multi-Yr Fellowship (Exclude Racial Justice)

Has the applicant has been awarded a multi-year fellowship?

  • Y - yes, the applicant was awarded a multi-year fellowship.

  • N - no, the applicant was awarded a multi-year fellowship.

Award Y/N

Has the applicant been awarded based on either having an offer letter uploaded or a multi-year fellowship.

  • Y - yes, the applicant has an award

  • N* - no, the applicant has not had an award

*these are the applicants that still need an action taken in the portal.

No Offer Made

Indicates the applicants that the departments noted they did NOT make an offer.

Dept

This filter defaults to the department based on your GradPoint role and can be narrowed down if you have access to multiple departments

Application Quarter

This filter can be helpful if your department admits for terms other than fall. Format YYYYQ.

Perm

This will allow you to search for or select a specific student perm #

 

Columns

The column headers can be used to sort data.

Award Upload Complete

Has the department uploaded financial offer letter.

  • Y - yes, financial offer has been uploaded

  • N - no, financial offer has not been uploaded

Has Multi-Yr Flwshp (Exc. Racial Just)

Student has received a multi-year fellowship (e.g. NSF and central fellowships), but not including Racial Justice fellowships which only provides summer support.

Admission Year

The academic year the student applied for (e.g. 2021 = academic year 2020-21).

Application Quarter

This filter can be helpful if your department admits for terms other than fall. Format YYYYQ.

Dept

This filter defaults to the department based on your GradPoint role and can be narrowed down if you have access to multiple departments

Application ID

Application ID number

Perm

Student Perm number

First Name

Applicant first name

Last Name

Applicant last name

Major1

First major listed in application

Objective1

Degree objective of first major listed in application

Major2

Second major listed in application

Objective2

Degree objective of second major listed in application

Application Status

UCSB application status

  • Decided

  • Submitted

  • Withdrawn

Admission Decision

Admission Decision

  • Denied Admission

  • Incomplete Application

  • Provisionally Admitted

  • Provisionally Admitted (Deferred)

  • Unconditionally Admitted

  • Unconditionally Admitted (Deferred)

SIR

SIR status

  • Blank - SIR not received

  • Yes - SIR received, accepted

  • No - SIR received, not accepted

OfferID

Financial offer letter ID#. Uploaded letters can be viewed in GradPoint Academics in the student’s Documents tab.

Offer Start Quarter

 

Offer End Quarter

 

Offer Create Date

Date the financial offer was uploaded

Offer Receive Date

 

Support Type

Response on AppReview Upload page to question “What type of financial support was included in the offer? Check all that apply: Fellowship/ASE (i.e. TA)/GST”

First Year Support?

Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N”

If First Year Support: Full Support First Year?

Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N. When Y, is full support offered?

If First Year Support: Support Offered?

Response on AppReview Upload page to question “Does this financial support offer include support for year one? Y/N. When Y, check all that apply: Fellowship/ASE (i.e. TA)/GST”

Support Full Years

Response on AppReview Upload page to question “Number of Full Years of financial support: (Full support is defined as 3 quarters of 50% TAship and fees/insurance).”

Was Diversity Considered?

Response on AppReview Upload page to question “Was diversity considered when determining the level of this financial support package”

Other Financial Offers?

Response on AppReview Upload page to question “Does the department offer accompany other financial offers (central and/or external)?”

Most Current Offer

Applicants can receive multiple financial offers from a department during the same application cycle. When this happens, both offers will display with the latest/most current offer coded “Y”.

  • N - not the most current offer

  • Y - the most current offer

 

 

Additional Filters

To aid in the analysis of funding and admitted student acceptance, filters can filter the report to show current year’s admitted students and their financial offer upload status, the status of previous/legacy offers, or SIR reply along with a reason if SIR reply was 'No”.

 

Additional filters can be found in the filters menu located to the right of the report. To expand the menu, click the filter bar. The menu has additional data points that can be filtered.

Note: Do not use both filter options at the same time. Using filters from the header and the filters menu at the same time may lead to unexpected data results.

Additional Filters

 

Application Has Offer

The report includes all applicant records beginning in 2012. Financial offers that have been uploaded on the 2022 Financial Offer webpage in AppReview are coded “Y”. The default will show all applicants.

  • Select all

  • N - no

  • Y - offer has been uploaded via the 2022 Financial Offer webpage in AppReview

Legacy Offer

The report includes all applicant records beginning in 2012 and includes all data for applicants whose financial offers were uploaded beginning 2015, when GradDiv began collecting this data. Legacy offer are records after 2015 and prior to the 2022 application year which do not include data for the answers to questions from the current AppReview upload page. The default will show all applicants.

  • Select all

  • N - no, only show applicants with the 2022 data

  • Y - yes, display applicants with legacy offer

SIR

SIR was submitted

  • Select all

  • blank

  • N - no

  • Y - yes

SIR Reason

Applicant response when SIR=N

  • Select all

  • blank

  • Financial aid not offered at UCSB

  • Financial aid offered at another UC campus

  • Financial aid offered at another non-UC institution

  • Lack of finances

  • Personal reasons

  • Will attend another UC campus

  • Will attend other non-UC institution