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If a student fails to pass master's exams, comprehensive exams, or qualifying examinations, cannot form a master’s thesis or doctoral committee, or fails to meet other departmental milestones, the Department Chair or Graduate Advisor may recommend monitoring status, academic probationwarning, or academic disqualification to the Graduate Dean.

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• Usually students are placed on monitoring status for at least one quarter before being escalated to probation warning (since a consequence of probation warning is the loss of funding/employment)

• In certain circumstances it may be appropriate to place a student on probation warning without a quarter of monitoring first, such as when a student fails the first attempt at a qual/comp exam, and only has one attempt left.

• Please read https://ucsb-atlas.atlassian.net/l/c/aEvXf19u and https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/1787625835/Standing+Tab#How-Academic-Status-Effects-Funding

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• Enter the Report quarter (required)

  • Indicates the quarter you want the Standing Status to begin

• Enter the Suggested Standing (required)

  • Either monitoring or probationwarning

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• Select the Report Reasons (required)

  • You can choose more than one as necessary

    • Failure to Form Committee - If the student cannot form a committee, or their advisor decided to no longer work with the student, etc

    • Failure of Comprehensive/Qualifying Exam - If the student didn’t pass a milestone exam, such as a master’s comprehensive exam, the written or oral qualifying exam, etc.

    • Failure to Meet Department Standard - Any other departmental standard

• Enter the Situation Description (required)

  • Explain why the department is making the request. How is the student not meeting departmental standards of scholarship? Be specific.

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1. Academic Services staff will review the request and progress plan, and create the standing letter draft. We might reach out to you for clarification as needed.

2. Associate Dean will review outcome, plan, and notification letter

   1. When approved by the Associate Dean

      1. The letter will be sent to student, staff graduate advisor, and faculty graduate advisor via email

      2. The letter and plan will be archived and available in the student’s Documents Tab in GradPoint

      3. The new Standing Action (monitoring or probationwarning) will be applied and visible in the student’s Standing tab in GradPoint

      4. The original Follow Up Action Record will be resolved

      5. A new Follow Up Action for the next quarter will be created

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