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Select the Save button and the message Progress Saved appears if the nomination was successfully recorded. The remaining nominations count is updated. Note: An error message will appear if you have exceeded the maximum number of nominations allocated to your department and you will not be able to save your nomination.
The nomination is NOT complete until the Option Elections are made.
Option Elections
To select the desired award package (total number of years/number of stipend years), select Fellowships from the --Navigate-- drop-down, and select the Options Elections tab. Select desired package from the options and click the submit button to save the election.
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The nomination is only complete once it is approved by the Nomination Approver.
Deleting a Nomination
To delete a nomination whose status is Nomination Submitted, from the Applicant Nominations screen, select the applicant by clicking the edit link in their nomination record and select the Delete button. For nominations whose status is Nomination Approved, the Nomination Approver must first remove the nomination approval before the Submitter can delete the nomination. See the Nomination Approver section below for information on removing approvals.
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Once the student award has been approved by the department approver, the Graduate Division will receive an automatic notification of the action and will release the award to the student promptly. Departments have will receive a copy of the email that is sent directly to the student notifying them of their award. Additionally, departments retain the ability to check the release status by navigating to the Fellowships area and electing the Fellowship Awards tab. Each award listing will show either N/A or the date of release under the column titled “Released to Applicant”.
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Full or Alternate Template
Full: Includes details on Regents centrally funded years as well as Department Employment years
Alternate: Includes ONLY the Regents year(s) selected and requires a separate DRO to be uploaded to compete the package requirements.
Regents Year(s) of Graduate Division stipend support utilized in this package for this student: Indicate by selecting the academic year check box which academic year you would like the Regents Year(s).
Total years of support – Combined Regents stipend year(s) and departmental support year(s) – In this Package: The total number of years included in the package for the student whose letter you are uploading. The award must be a minimum of 5 years and must not exceed department time-to-degree restriction.
Diversity - As updated this year by the Graduate Dean, a department needs to demonstrate that within a two year window (ex. 23-24 and 24-25) a central offer has been accepted by a student that meets the diversity criteria (detailed in the annual Recruitment Competition Procedures Manual) As such, a diversity memo, written by the department, must be provided and uploaded at the time of awarding to that candid
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**Please note for “Alternate Template”, Regents in the Disciplines Alternate offer letters should be sent to students through the AppReview system and not through other means of communication. Offers that are not sent through AppReview cannot be tracked by the Graduate Division. Tracking records in AppReview is important because an automatic report is generated using this information which the Housing Office accesses directly to verify which on-time housing applications receive priority over the others. If your Department’s Regents offer does not go through the required AppReview system, the report automatically generated for housing will not accurately reflect your student’s name, which will result in the student not being included on the priority housing list for Central Fellows.
Select the Submit button to complete the transaction The system should respond with the details of the offer for the applicant, including the Regents Award Type, Award Years, Date Submitted, Submitted by, and Status.
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Graduate Division will be notified via email of the approval and will release the award to the applicant. Note that the applicant must first be admitted by the Graduate Division (status of Provisional Admit or Unconditional Admit in the Processed Apps queue) to receive a notification of the award.
**Please note Regents in the Disciplines Award Letters should be sent to students through the AppReview system and not through other means of communication. Offers that are not sent through AppReview cannot be tracked by the Graduate Division. Tracking records in AppReview is important because an automatic report is generated for the Housing Office, who relies on this report access to verify which on-time housing applications receive priority housing. If your Department’s Regents offer does not go through the required AppReview system, the automated report will not accurately reflect your student, which will result in the studentnot being included on the priority housing list for Central Fellows.
Student Action to accept or decline award
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