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Select the Save button and the message Progress Saved appears if the nomination was successfully recorded. The remaining nominations count is updated. Note: An error message will appear if you have exceeded the maximum number of nominations allocated to your department and you will not be able to save your nomination.
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The nomination is NOT complete until the Option Elections are made.
Option Elections
To select the desired award package (total number of years/number of stipend years), select Fellowships from the --Navigate-- drop-down, and select the Options Elections tab. Select desired package from the options and click the submit button to save the election.
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The nomination is only complete once it is approved by the Nomination Approver.
Deleting a Nomination
To delete a nomination whose status is Nomination Submitted, from the Applicant Nominations screen, select the applicant by clicking the edit link in their nomination record and select the Delete button. For nominations whose status is Nomination Approved, the Nomination Approver must first remove the nomination approval before the Submitter can delete the nomination. See the Nomination Approver section below for information on removing approvals.
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To approve the award, review the candidate name and option election then choose the “Approve” button. If election option is incorrect, use the “Clear Elections for Unrealeased Unreleased Award” button. The Option Election will then need to be re-entered by the submitter.
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Locate the application for whom a Regents Fellowship in the Disciplines is to be awarded in the Processed Apps queue (Note: Applicants must be recommended for Admission to qualify for a Regents Fellowship in the Disciplines Award (e.g., application must in the Processed Apps queue with an App Status of Unconditional Admission, Provisional Admission or In Process)).
Select the Manage Financial Offers button on the Application Datasheet to bring up the Add/Edit Nomination(s) screen and select the Regents Recruitment Awards tab; this will take you to the Regents Awards input screen:
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Complete the following fields for the applicant and letter you are uploading:
Full or Alternate Template
Full: Includes details on Regents centrally funded years as well as Department Employment years
Alternate: Includes ONLY the Regents year(s) selected and requires a separate DRO to be uploaded to compete the package requirements.
Regents Year(s) of Graduate Division stipend support utilized in this package for this student: Indicate by selecting the academic year check box which academic year you would like the Regents Year(s).
Total years of support – Combined Regents stipend year(s) and departmental support year(s) – In this Package: The total number of years included in the package for the student whose letter you are uploading. The award must be a minimum of 5 years and must not exceed department time-to-degree restriction.
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b. Regents Year(s) of Graduate Division stipend support utilized in this package for this student: Indicate by selecting the academic year check box which academic year you would like the Regents Year(s).
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Diversity - As updated this year by the Graduate Dean, a department needs to demonstrate that within a two year window (ex. 23-24 and 24-25) a central offer has been accepted by a student that meets the diversity criteria (detailed in the annual Recruitment Competition Procedures Manual) As such, a diversity memo, written by the department, must be provided and uploaded at the time of awarding to that candid
The most recent version of the Regents in the Disciplines offer letter template can be found in the GradPoint Resources tab, as well as a detailed user guide demonstrating how to upload and approve these offers through the AppReview system.
**Please note for “Alternate Template”, Regents in the Disciplines Alternate offer letters should be sent to students through the AppReview system and not through other means of communication. Offers that are not sent through AppReview cannot be tracked by the Graduate Division. Tracking records in AppReview is important because an automatic report is generated using this information which the Housing Office accesses directly to verify which on-time housing applications receive priority over the others. If your Department’s Regents offer does not go through the required AppReview system, the report automatically generated for housing will not accurately reflect your student’s name, which will result in the student not being included on the priority housing list for Central Fellows.
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From the --Navigate-- dropdown, select Fellowships, then select the Fellowship Awards tab, then select the Regents Fellowship Awards tab. A list of Regents Awards submitted by the department GPA will appear.
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Awards with a status of Submitted must be approved before they can be released to the applicant.
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To approve an applicant’s award, select the checkbox then select Approve from the Actions dropdown and press the Apply to Selected Nominations button. The status of the awards will change from Submitted to Approved.
Awards with a status of Approved, award letter has been released to applicant.
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Graduate Division will be notified via email of the approval and will release the award to the applicant. Note that the applicant must first be admitted by the Graduate Division (status of Provisional Admit or Unconditional Admit in the Processed Apps queue) to receive a notification of the award.
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This is an example of what a student sees when they log in to the eApp. The “Pending Actions” will show if they have responded to their award offer letter. If the student isn’t sure what they need to do, tell them to review their “Pending Actions” to determine if they have acccepted accepted their award.
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To accept the award they need to either “Accept the fellowship” or “Decline the fellowship”.
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