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The top section of the report, Recruitment Funds, shows the rolled up details of the annual expense, the appropriation from the previous year and the balance of those. The final allocation is shown based on the difference and showing the amount the department will get next year with a max of $4,000.
The Recruitment Funds Summary section is a summary of the details along with the department contact (Graduate Advisor) for sending an email to confirm the allocation amount. This summary is mostly used by Graduate Division staff.
The Recruitment Funds Responses section is used to show who in the department has responded to the email google from when it goes out in October to confirm with the allocation amount is correct.
Please note, only one person from each department needs to respond and confirm the amount of the allocation.
Recruitment Funds Process Timeline for FY
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2024/
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25
August
Departments receive an email (via GPA and Grad Advisor listservs) explaining the new recruitment funds determination process and introducing the new Recruitment Funds Report
September - October
Graduate Division will work with departments who have an excessive balance in their account to ensure proper action is taken, and that each department is getting the appropriate allocation
Departments review the Recruitment Funds Report for accuracy
Each department’s Faculty and Staff Graduate Advisors receive a separate email with their department’s allocation amount for the current fiscal year. They are asked to complete a Google form to confirm the amount. The form should be completed by a department representative.
October 31
Deadline for transfer of recruitment expenses
Google form submission deadline
December
Current year allocations processed as transfer of funds by the Budget Office
Recruitment Funds Process Timeline for FY 2024/25
August
Departments receive an email (via GPA and Grad Advisor listservs) explaining the new recruitment funds determination process and introducing the new Recruitment Funds Reportconfirming the maximum allocation amount for this fiscal year, and reminding them of the process.
September - October
Departments review the Recruitment Funds Report for accuracy
Each department’s Faculty and Staff Graduate Advisors receive a separate email with their department’s allocation amount for the current fiscal year. They are asked to complete a Google form to confirm the amount. The form should be completed by a department representative.
October 31
Google form submission deadline
December
Current year allocations processed as transfer of funds by the Budget Office