Please refer to SEALs Campus Event Reservation page for all other non-course specific room requests (eg. Campus Orgs, off-campus users, non special events open to the public, non-academic departments, etc.).
ALL ACADEMIC ONE-TIME ROOM REQUESTS MUST BE SUBMITTED AT LEAST ONE WEEK BEFORE THE EVENT.
Please use the following Astra Schedule portal for Academic One-time event requests associated with a specific academic course (i.e., must be associated with a course with an enrollment code). Examples of Academic One-time events include review sessions, alternate exam accommodations, quizzes, make-up lectures, etc.
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Be sure to select the top item, "Academic One-Time Room Requests" from the drop-down on the Event Request page, unless your event is non-academic, or not affiliated with a specific course taking place during a given quarter. All other Campus Event requests can be be submitted using the 2nd form in the drop-down, titled " 2) General Assignment Space Requests (RCOs & Non-Academic Departments)."
A FEW THINGS TO NOTE WHEN USING THE ACADEMIC ONE-TIME REQUEST FORM
Reservation requests for the following spaces should also be submitted using the "General Assignment Space Requests (Non-Academic Departments / Registered Campus Organizations /SEAL(RCOs))" form:
Campbell Hall, Isla Vista Theatre, and Embarcadero Hall on Tues/Thurs after 2:00 pm, Mon/Wed/Fri after 3:00 pm, and on weekends (except for academic events during finals week and "pre-instructional" days)
A video tutorial for using the form is available here: https://ucsb-atlas.atlassian.net/wiki/spaces/REGPUBDOC/pages/17403805872/Recorded+Trainings#Astra-Schedule
General Assignment classrooms are impacted with courses and available space is extremely limited, particularly during mid-day hours. It's helpful to view the Scheduling Grid in Astra Schedule to determine room availability before completing the form.
Finals week for a given quarter will not be available to event requests until after the final-schedule process has been completed (approximately one month prior to the end of the quarter).
ADDITIONAL INFORMATION
Questions about using the form, or Academic One-time event requests in general, can be directed to Req1Room@sa.ucsb.edu
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