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The Submitter can nominate an applicant by clicking the magnifying glass and searching for the applicant’s name, perm, App ID, or email. In the Search Applicants box click the Offers button.
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The Selecting the Offers button will take you directly to the Add/Edit Nomination(s) screen, which shows a summary of remaining department nominations. To nominate the active applicant, select the +Add Nominations button.
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For Central Recruitment Fellowships select Merit-Diversity in the Nomination Type bar. In Desired Award bar select either the Chancellor’s Fellowship or the Eugene Cota-Roble Fellowship.
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. If you are electing Eugene Cota-Robles then your next step is uploading the diversity statement for your awardee, and selecting the appropriate attestation as to whether the student meets to university’s requirements for diversity and inclusion. The information on this requirement is detailed in the /wiki/spaces/GUM/pages/17251237889.
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Select the Save button and the message Progress Saved appears if the nomination was successfully recorded. The remaining nominations count is updated. Note: An error message will appear if you have exceeded the maximum number of nominations allocated to your department and you will not be able to save your nomination.
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To select the desired award package, select Fellowships from the --Navigate-- drop-down, and select the Options Elections tab. Select desired package from the options and click the submit button to save the election.
PLEASE NOTE: If you have more than one award to give, the options elections tab is a required step for each awarding process. Also, If you have awarded your Regents award prior to this central award and you chose the two stipend year option in that Regents award, then the only option available to you at this point would be option 3 (two stipend years).
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Delete a nomination
To delete a nomination whose status is Nomination Submitted, from the Applicant Nominations screen, select the applicant by clicking the edit link in their nomination record and select the Delete button. For nominations whose status is Nomination Approved, the Nomination Approver must first remove the nomination approval before the Submitter can delete the nomination. See the Nomination Approver section below for information on removing approvals.
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Once the nominations have been made by the Submitter and are ready for approval, the Nomination Approver must login to the App Review system prior to the nomination deadline and approve the nominations. Approvers will receive an email when a nomination has been submitted, requesting that they complete the Nomination Approval.
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To remove a nomination approval, first select the applicant to remove approval by selecting the appropriate check-boxes for the applicant, select Remove Nomination Approvals from the Action drop-down then press the Apply to Selected Nominations button.
Submitting Options Elections
After the nomination(s) is approved the Graduate Division will input the award and release it to the department to make their options elections. Each Recruitment Fellowship will have three scheduling options to choose from. For more details see the /wiki/spaces/GUM/pages/17024122972. To enter the options elections the submitter has to login to the App Review system and select the appropriate department from the drop-down box. Select Fellowships from the --Navigate-- drop down. In the Application Nominations page select the options elections tab.
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PLEASE Note: For departments who have multiple Recruitment Fellowship allocations, it is important to enter the options elections for both awards at the same time. Once the option(s) is selected click submit.
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Once the option elections have been made by the Submitter and are ready for approval.
Approving Options Elections
The Approver must login to the App Review system prior to the nomination deadline and approve the elections. Approvers receive an email notification alterting them to the existence of the need to approve an options elections submission.
Login to the App Review system and select the appropriate department from the drop-down box. Select Fellowships from the --Navigate-- drop down. In Application Nominations page select the options elections tabAward Letter Release to Student
Once the student award has been approved by the department approver, the Graduate Division will receive an automatic notification of the action and will release the award to the student promptly.
PLEASE NOTE: Admission to the University is required before the Graduate Division can release the award letter to the student. If the student’s admission status is still in the department queues, it will not be released until admissions are finalized.
Racial Justice Fellowship
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