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If a student fails to pass master's exams, comprehensive exams, or qualifying examinations, cannot form a master’s thesis or doctoral committee, or fails to meet other departmental milestones, the Department Chair or Graduate Advisor may recommend monitoring status, academic probation, or academic disqualification to the Graduate Dean.
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Things to Know
Usually students are placed on monitoring status for at least one quarter before being escalated to probation (since a consequence of probation is the loss of funding/employment)
In certain circumstances it may be appropriate to place a student on probation without a quarter of monitoring first, such as when a student fails the first attempt at a qual/comp exam, and only has one attempt left.
Please read https://ucsb-atlas.atlassian.net/l/c/aEvXf19u and https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/1787625835/Standing+Tab#How-Academic-Status-Effects-Funding
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Step 1 - Submit Department Standards Report - Completed by the Staff Graduate Advisor 👀
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Yes, the Faculty Graduate Advisor can also complete Step 1, however the Staff Graduate Advisor is usually responsible for collecting the Academic Progress Plan, so it is expected that the Staff Graduate Advisor will usually complete Step 1. |
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Upload the Academic Progress Plan (required) 👀 👀
Check to make sure you uploaded the correct document, if not, you can click the Browse button again to upload the correct document.
Upload supplemental documentation (optional)
These are documents that you think will help the Graduate Division evaluate the case, such as emails from the student’s advisor describing the situation, or excerpts from your Graduate Handbook that help explain how the student isn’t meeting departmental standards.
Check to make sure you uploaded the correct document, if not, you can click the Browse button again to upload the correct document.
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The data and the documents in Step 1 are not saved until you hit submit. If you refresh the page or leave the page before hitting submit, you will need to fill out all of the fields and upload the documents again.👀 |
Step 2 - Approve Department Standards Report - Completed by the Faculty Graduate Advisor
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Graduate Division Review and Finalization 👀
Academic Services staff will review the request and progress plan, and create the standing letter draft. We might reach out to you for clarification as needed.
Associate Dean will review outcome, plan, and notification letter
When approved by the Associate Dean
The letter will be sent to student, staff graduate advisor, and faculty graduate advisor via email
The letter and plan will be archived and available in the student’s Documents Tab in GradPoint
The new Standing Action (monitoring or probation) will be applied and visible in the student’s Standing tab in GradPoint
The original Follow Up Action Record will be resolved
A new Follow Up Action for the next quarter will be created
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Resolving Standing for Departmental Standards of Scholarship
Departmental Standards follow-ups cannot be cleared via an automated process, as these cases are based on standards that the Graduate Division cannot detect. All Departmental Standards cases that have been resolved will need to be resolved by the department via the Follow-Up Action https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/17057415537/Follow+Up+Action#Special-Note-on-Departmental-Standards-Follow-Ups👀