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PERMISSIONS ROLES AND MEANINGS
Nomination Submitter – Department staff designated by the Department Chair who will be nominating applicants to participate in the Recruitment Competition. Submitters can nominate applicants, upload nomination memos, and delete nominations. The role of Nomination Submitter can be modified by the Department Chair by using the Administration Menu in the Application Review system and selecting the appropriate checkbox for the appropriate user.
Nomination Approver – This user is responsible for approving nominations for Recruitment Awards (e.g. Chancellor’s Fellowship, Eugene Cota-Robles Fellowship, Regents in the Disciplines) and Competition nominations (e.g. Racial Justice Fellowship) made by the Nomination Submitter prior to the nomination deadline. Generally, Department Chairs and Faculty Graduate Advisors are set up in the Admission Application Review system as Department Nomination Approvers.
NOMINATING APPLICANTS
Viewing Fellowship Nominations
Login Login to the App Review system (https://www.graddiv.ucsb.edu/appreview/). Submitters that support multiple departments should select the appropriate department from the Department drop-down. To make fellowship nominations, you will be working primarily using the --Navigate-- drop-down and selecting the Fellowship Nominations option.
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Submitter Instructions for nominating an applicant
The The Submitter can nominate an applicant in one of two ways:
Open Open the Applicant Datasheet for the applicant to nominate and press the Nominate Applicant button. This will bring you to the Add/Edit Nomination(s) screen.
Select Fellowship Nominations from the --Navigate-- drop down and select the Nominate Applicant button. Search for the applicant using name, perm, App ID, or email and select the nominate link next in the applicant search list. This will bring you to the Add/Edit Nomination(s) screen.
The The Add/Edit Nomination(s) screen shows a summary of remaining department nominations. To nominate the active applicant, select the +Add Nominations button.
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App Review will permit you to nominate an applicant from the Deny Queue, but will prevent you from nominating an applicant from Processed Apps with an App Status of Denied Admission.
Delete a nomination
To To delete a nomination whose status is Nomination Submitted, from the Applicant Nominations screen, select the applicant by clicking the edit link in their nomination record and select the Delete button. For nominations whose status is Nomination Approved, the Nomination Approver must first remove the nomination approval before the Submitter can delete the nomination. See the Nomination Approver section below for information on removing approvals.
Rank Orders for Merit candidates
While reviewing applications and submitting nominations, App Review requires you to rank your nominations for Merit candidates. App Review will permit you to have duplicate rankings but all duplicates must be resolved prior to approval of nominations. To change the rank order for a nomination whose status is Nomination Submitted, from the Applicant Nominations screen, select the applicant by clicking the edit link in their nomination record and select the Edit button. From the Rank Order drop down, select the appropriate rank then select the Save button.
Nominate only the number of applicants designated to your department
App App Review will prevent you from nominating more applicants than allocated to your department. The following error message will display:
** The maximum number of nominations has been reached for this applicant or this department.
You You will need to delete an existing nomination before you can nominate another applicant.
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Prior to Approving Nominations
Prior Prior to the nomination deadline, review your nominations for accuracy and completeness. Make sure the Merit nominations are in the appropriate Rank Order without duplicate rank order numbers.
The The Nomination Approver must approve the nominations prior to the nomination deadline. See instructions below for approving nominations.
After the Nomination Deadline
***Please note that all nominations must be in Nomination Approved status prior to the nomination deadline. After the deadline, all functionality supporting the Recruitment Competition will cease for both Nomination Submitters and Nomination Approvers. Specifically, Submitters will not be able to add or delete nominations, edit rank order for Merit candidates or upload nomination memos. Submitters attempting to nominate applicants after the deadline will receive the following message:
** The nomination deadline has passed.
Approvers will only be able to view nominations made prior to deadline. They will not be able to make or remove approvals.
APPROVING NOMINATIONS
Once Once the nominations have been made by the Submitter and are ready for approval, the Nomination Approver must login to the App Review system prior to the nomination deadline and approve the nominations.
Login Login to the App Review system and select the appropriate department from the drop-down box.
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Removing a Nomination Approval
To To remove a nomination approval, first select the applicant to remove approval by selecting the appropriate check-boxes for the applicant, select Remove Nomination Approvals from the Action drop-down then press the Apply to Selected Nominations button.
Options Elections
Mention Schedules
For more details (link to procesures guide)
Racial Justice Fellowship Nominations
Add “Nomination Memo” with Justification for…..