Staff Graduate Advisor Onboarding

  Hi, Bianca!

Welcome to the Department of Chemistry and Biochemistry. We're glad you're here!

I've put together this on-boarding plan to help you get up to speed in your new role as a Staff Graduate Advisor on the Student Affairs Team. Feel free to reach out if you have any questions 🙂

- India

Contact Information:

Graduate Program Advisor
b_chavarin@ucsb.edu
gradprog@chem.ucsb.edu
(805) 893-2931
Building 232, Room 1004A

 Helpful resources

Frequently used platforms, tools and resources

Campus

Team

Foundations for Success

  • Take time to learn. Learning this new role will take time, so focus on getting comfortable and understanding how things work, while taking advantage of training sessions, resources, and the expertise of your colleagues. In a quarterly academic setting, while things may be cyclical, each quarter brings different focuses and priorities.

  • Invest in relationships. Focus on getting to know people and building strong relationships, as these connections are essential for a supportive work environment. Take the initiative to engage with faculty, staff, and students. By offering your help and support within the scope of your job responsibilities, you foster trust and collaboration, which leads to better outcomes for everyone.

  • Don't be afraid to ask. No one expects you to know everything about how things work here right away. Never hesitate to seek clarification or additional information; asking questions demonstrates engagement and a desire to learn. If you’re unsure about something, it's better to ask and learn than to make avoidable mistakes—mistakes are valuable learning opportunities as well.

Meet the Administrative Team

Who

What they can help with

Who

What they can help with

Student Affairs Team
India Madden - Student Affairs Manager
Chika Anyiwo - Undergraduate Advisor
Lucy Vasquez - Student Affairs Coordinator
Wilson Lee - Student Worker
Julia Washburn - Student Worker

 

 

Finance Team
Kaitlyn - Finance Manager
Luis - Contracts and Grants Analyst
Annie - Student Worker



Payroll Team
Angela Mai - Payroll Manager

Questions regarding Graduate Student employment, bargaining units, and benefits

Heather Gardner - Business Officer

System access requests
Finance related inquiries
General department and campus resources

 Your first week

Monday

Tuesday

Wednesday

Thursday

Friday

Monday

Tuesday

Wednesday

Thursday

Friday

Book time with Payroll Manager (@Angela Mai) for I-9.
9-10 AM - Training w/India
2-2:30 - Training w/India (Advancement to Candidacy)
9-10 AM - Training w/India
10 AM - Noon Annual Graduate Student Employment and Fee Remission Training via zoom.
2-2:30 - Training w/India (New Graduate Orientation & Training Schedule)
Finish Administrative Tour and Introductions
Afternoon training with @Wilson Lee on Xibo & Shoreline
Enroll in Benefits
Follow instructions on the Office of the Registrar website for Ferpa training
Annual Notification of UC Santa Barbara Substance Abuse Policy And Implementing Guidelines
Job Description Acknowledgement
General Compliance Briefing: University of California Ethical Values and Conduct
UC Abusive Conduct in the Workplace
UC Cyber Security Awareness Fundamentals
UC Preventing Harassment & Discrimination: Non-Supervisors
COVID-19 Prevention
Create gmail signature
personal
gradprog
Set-up google calendar with your working hours and location

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Update profile in Identity Manager

Performance Metrics

ePerformance

Performance DEVELOPMENT - we will collaborate to develop goals, track progress, and document strengths and accomplishments, responsibilities, and areas for development.

Performance EVALUATION - we each work independently to summarize the performance year and complete the approval and evaluation process. Each takes turns executing specific tasks to COMPLETE the evaluation and close the performance cycle.

Probationary Period (6 months)

Due Dates

Steps

Due Dates

Steps

Probation Begins
2 weeks - September 3, 2024

Review Job Description
Check Probationary Document

90 Days - November 15, 2024

Checkpoint Meeting

Track Progress

4.5 Months - December 30, 2024

Finalize Criteria (Supervisor)

5 months - January 14, 2025

Self-Evaluation prepared by employee and due to supervisor

5.5 Months - February 3, 2025

Supervisor Evaluation

6 months - February 18, 2025

Probation Ends