eGrades Grade Changes
An instructor of record with an active appointment can submit grade and unit changes through the eGrades system. This is only possible after the grading deadline has passed for the term, and once the Registrar’s Office has finished processing grades for the term (typically by 3:00 PM the day after the deadline).
NOTE: If you try to make a change during the processing period, the following error message will display:
Reason: Grade changes cannot be accepted during grade processing. Grade changes can be initiated after processing is completed.
How to Make a Grade Change
Once grade processing is complete, a yellow 'Change Grade' button will display for each student enrolled in the course.
To change an existing grade or unit quantity: Select the correct grade/quantity of units from the dropdown menus. A reason selection is required:
Clerical Error
Re-evaluation of Student Performance
Note that unit quantity changes are only possible for variable unit courses.
To assign a new grade: Select the correct grade/quantity of units from the dropdown menus. A reason selection is not required for a student who does not have an existing grade.
Key Policies and Restrictions
Access: Instructors-in-Charge with an active appointment can initiate grade changes. Department Chairs, Acting Chairs, and Grading Coordinators can also make changes for courses within their department if an instructor is unavailable.
Password: You'll be asked to enter your eGrades (NetID) password for each change you submit.
Retroactive Changes: You can make changes for previous quarters as long as you have an active appointment with the university and the student does not have a pending or finalized degree.
Optional Grading: You must assign a letter grade for all courses that are set to optional grading. For any students who have selected the P/NP grading option (Undergraduate Level) or S/U grading option (Graduate Level), the system will automatically convert the letter grade to the corresponding grade.
P/NP Grading: You must assign a P/NP grade (Undergraduate Level) or S/U grade (Graduate Level) for any courses that are set to P/NP grading.
Grading Option Changes: The grading option for the course and for individual students cannot be changed in eGrades. Students must contact their college to request to change their selected grading option.
NG/NR/I Grades: You cannot change a grade to blank, NG (No Grade), NR (No Report), or I (Incomplete) in eGrades.
Incomplete Grades: Once an incomplete grade petition has been approved and processed and the I displays in eGrades, the grade cannot be recorded until after grade processing for that term concludes. Incomplete Grade Petitions cannot be reversed once processed.
Extension Students: Extension student grades cannot be entered/modified after submission, and therefore any changes must be reported directly to extension at registrar@extension.ucsb.edu.
Troubleshooting and Support
If the system prevents a grade change, an error message will display and the student likely has a pending or finalized degree status. In this case, grade changes cannot occur in eGrades, and you must contact your department to initiate a Docusign Grade Change Petition. For questions regarding this matter, please contact RegRecords@sa.ucsb.edu.
For support unrelated to pending degree cases, please contact egrades@sa.ucsb.edu