User (Email) Notifications

Student Notifications

Notifications are sent to students for any petitions that have the ‘Notify Student’ box checked. Notifications are sent after a final decision has been rendered by the college. For petitions that require Registrar Processing, the notification emails are not sent until processing by the Registrar’s Office is completed.

An email notification is only sent the first time a petition is approved or denied. If subsequent notes are added to petition, they will not be forwarded to the student. In addition, students do not have any way to directly access the workflow, so any notes added to petition after a college decision should be conveyed to the student using another mechanism.

Notifications to the student include all of the information entered on the petition with the exception of the ‘Internal Comments’ field. Please remember that the contents of this field will be provided to the student should they ever request to view their entire student record.

Staff Notifications

Notifications are sent to Department Chair/Department Advisor roles when the petition enters a College Approved or College Denied status. Similar to the student notification, staff are not notified if any changes are made to the petition after the initial decision.

College Advisors do not receive any notification. This includes situations where a petition is placed in an ‘Awaiting Registrar Processing’ status prior to entering College Approved or College Denied.

Questions?

Please email darshelp@sa.ucsb.edu