Student Tab

Location

The Student Tab is the first Tab in the Student Profile, which is where you are taken when you click on a student’s name that you searched for in the Search Bar.

Why You Need It

This screen gives you Personal Demographic information, as well as a display of Leave of Absence, In Absentia, and Miscellaneous Programs.

Details

Personal/Demographic/Contact

Full Legal Name

  • Displays only to Graduate Division Staff, as per Presidential Policy, Legal Name is need-to-know.

Previous Name

  • Displays any previous names that the Registrar has in their database

Date of Birth

  • Displays DOB from Registrar data

Ethnicity

  • Displays ethnicity from Registrar data

Citizenship

  • Displays citizenship from Registrar data

Email

  • Displays student umail address

Phone

  • Displays student phone number from Registrar data

Local Address

  • Displays student local address from Registrar data

Leaves of Absence

  • Displays all of the Leaves of Absence that have been entered into the Registrar’s system by Graduate Division staff, including approvals for future quarters, as well as the description of the type of leave.

  • Leave of Absence codes and descriptions

GLA Code

Translation

Status

Notes

GLA Code

Translation

Status

Notes

A

Armed Service

Inactive

Discontinued, will only show for students prior to 2020

B

Financial

Active

New, will only show after 2020

C

Off Campus Employment Opportunity

Active

New, will only show after 2020

D

Dean

Active

Used in special circumstances, very rare in the data

E

Family Emergency

Inactive

Discontinued, will only show for students prior to 2020

F

Filing Fee

Active

 

J

Joint Doctoral Program

Active

Displays for Joint Doctoral Students for quarters that they are registered at the sister campus

M

Medical

Inactive

Discontinued, will only show for students prior to 2020

N

Natural disaster/Global emergency

Active

New, will only show after 2020

O

Other

Active

New, will only show after 2020

P

Parenting

Inactive

Discontinued, will only show for students prior to 2020

R

Research

Inactive

Discontinued, will only show for students prior to 2010

U

Unassigned

Inactive

Old, historical code

V

Visa Complications

Active

New, will only show after 2020

Y

Canceled by Student

Inactive

Old, historical code

In Absentia

  • Displays in Absentia data for past, present, and future quarters

  • Displays as soon as Graduate Division staff process the in Absentia petition

  • Displays Quarter, Location 1, and Location 2 data

Student/Misc. Programs

  • Displays a variety of miscellaneous program data from the Registrar’s system, including

    • Leave of Absence

    • In Absentia

    • Grad Scholars Program Participation

    • P2 quarter period (displays as “PHD Adv to Cand Res Fee Waiver”)

    • 5-year BS/MS program participation