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Advancement to Candidacy Workflow on Gradpoint

Advancement to Candidacy Workflow on Gradpoint

Owned by Jackie Snider (Unlicensed)
Last updated: May 07, 2025 by Kaylia Grant

Department and Graduate Division Responsibilities

The Faculty Graduate Advisor must approve the Advancement to Candidacy workflow to confirm that:

  1. The student has completed all required coursework & departmental milestones

  2. The student is registered

If the student does not meet those requirements, don’t approve the workflow because the student is not yet eligible to advance to candidacy. Hold it until the requirements are met, then sign it.

The Graduate Division Academic Services staff is responsible for:

  • Checking that the student has a valid doctoral committee at the time of advancement to candidacy

  • Checking that the student was registered at the time of advancement to candidacy

  • Charging the advancement to candidacy fee to the student

  • Data entry of the qualifying exam in the Student Information System (which formally changes their class level from P1 to P2 in the system)

Full Policy on Advancement:

 http://www.graddiv.ucsb.edu/academic/doctoral-degree#doctoral-advancing