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Graduate Division Staff sends 3-4 mass multiple targeted emails to any student in Registered, Unpaid status. Generally, students will receive 2 such emails in the weeks prior to the quarter, one on the first day of the quarter, and one or two more prior to the 3rd Week Census
Graduate Division staff monitor reports of students who have financial commitments, but have not registered, and outreaches to those students in order to prompt them to register so their funding can be disbursed.
Graduate Division staff manage a list of students who should be protected past the 3rd week census, in cases where funding hasn’t been disbursed in time.e
What Should Departmental Staff Do?
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You can see if disbursements are still pending, or missing entirely by checking the SumCommitted, SumAwarded, SumPaid fields.
You can see what the remaining balance of fees is in BARC by checking the Current Good Standing Balance field.
The Good Standing Balance in Barc BARC is the balance that the student needs to pay in order to get set to Paid Status for that quarter. This balance includes tuition/fees/insurance and other ancillary fees, such as rent from campus housing, Library and Student Health fees, etc. Students are not set to paid status until the Good Standing Balance is paid.
For a full description of each of the fields, please see https://ucsb-atlas.atlassian.net/l/c/VgcX3XVX
Timeline and Procedure
Add to GPA calendar 1 week before fees are due, first day of quarter and start of week two and start of week three.
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Registration Blocks
Registration blocks from different offices may have been issued to your students. Students with blocks have received messages from the blocking offices, and their blocks appear when they log in to Gold.
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Regardless of registration and fee payment status, students who still have blocks at 3rd week census will be lapsed. They also cannot register or alter their schedule until the block is lifted. |
Registration blocks will be placed by Student Health for immunization compliance, the Title IX Office for Sexual Harassment Prevention Training, the Graduate Division for Provisional Admission, etc.
To use GradPoint to see which of your students have blocks, use the Student Registration Report, select the quarter, and select “Y” from the Registration Blocks Slicer.
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