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A waitlist button will become available to students once the following criteria are met:
Registration Pass 1 2 has begun (this is a change effective Spring ‘17); (waitlist is available during Pass 1 during summer)
The department or instructor has enabled the waitlist for the course in eGrades; and
All lectures and sections of the course are full or closed by the department.
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Enable Waitilist: Selecting ‘Yes’ will enable the waitlist. Selecting ‘No’ will disable the waitlist (any students already on the waitlist will remain, unless they remove themselves).
Disable Auto-Add: The Auto-Add process will automatically add students to the course if spaces become available. If you wish to distribute approval codes instead of allowing the Auto-Add process to run, check this box.
Auto-Add End Date: this will determine whether the auto add will stop prior to the first day of the term or at the deadline to add without an approval code (5th day of instruction; five days instructional days starting from the first day of instruction for the quarter).
Waitlist Type: Select either First Come, First Served or a Criteria based Waitlist. If Criteria based is selected, you will see a display of criteria options. To select criteria to be enforced simply click and drag the criteria over to the Selected Criteria column. The waitlisted students will be ordered by the criteria selected. Additional information is in the Criteria Selection section below.
Waitlist Notes: Any notes entered in this box will be be displayed to the student in GOLD. We highly recommend using this space to inform the student of the criteria and process being used to assign spaces in the course.
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The Auto-Add process is a background process that runs 4 times per day (every 6 hours; midnight, 6am, noon, and 6pm) and attempts to add Waitlisted students to courses as spaces become available. This process will only add students that meet all eligibility criteria for a course (e.g. pre-requisites, major limitations, level limitation, etc.). Students that do not meet all criteria are notified at the time they add to the waitlist that they will not be auto added and will need to speak to the instructor or department.
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