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A waitlist button will become available to students once the following criteria are met:
Registration Pass 1 2 has begun (this is a change effective Spring ‘17); (waitlist is available during Pass 1 during summer)
The department or instructor has enabled the waitlist for the course in eGrades; and
All lectures and sections of the course are full or closed by the department.
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Enable Waitilist: Selecting ‘Yes’ will enable the waitlist. Selecting ‘No’ will disable the waitlist (any students already on the waitlist will remain, unless they remove themselves).
Disable Auto-Add: The Auto-Add process will automatically add students to the course if spaces become available. If you wish to distribute approval codes instead of allowing the Auto-Add process to run, check this box.
Auto-Add End Date: this will determine whether the auto add will stop prior to the first day of the term or at the deadline to add without an approval code (5th day of instruction; five days instructional days starting from the first day of instruction for the quarter).
Waitlist Type: Select either First Come, First Served or a Criteria based Waitlist. If Criteria based is selected, you will see a display of criteria options. To select criteria to be enforced simply click and drag the criteria over to the Selected Criteria column. The waitlisted students will be ordered by the criteria selected. Additional information is in the Criteria Selection section below.
Waitlist Notes: Any notes entered in this box will be be displayed to the student in GOLD. We highly recommend using this space to inform the student of the criteria and process being used to assign spaces in the course.
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The Auto-Add process is a background process that runs 4 times per day (every 6 hours; midnight, 6am, noon, and 6pm) and attempts to add Waitlisted students to courses as spaces become available. This process will only add students that meet all eligibility criteria for a course (e.g. pre-requisites, major limitations, level limitation, etc.). Students that do not meet all criteria are notified at the time they add to the waitlist that they will not be auto added and will need to speak to the instructor or department.
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How do I give priority to a particular student on a waitlist?
While there is not currently a way to flag a student as next in line, you may always issue an approval code to allow a student into a course.
Can settings be changed for an individual lecture if there are multiple offerings of a course?
As of right now the Waitlist system only supports one set of criteria per Course, so all instances of a particular course number will share settings.
Space has become available in a course but students on the waitlist have not yet been auto-added. When will they be added?
The service only runs 4 times per day (6am, noon, 6pm, and midnight) which is why there might appear to be a delay in the auto-adds taking place. It only adds students to the waitlist or auto-enrolls students from a waitlist into a course with open seats when the service runs. It does not perform real-time updates as the students drop.
When does the Auto-Add process stop?
The Auto-Add process stops running once the deadline to add a course without an Approval Code passes or prior to the first day of instruction depending on the waitlist settings. If you wish to shut off this process early, please work with the eGrades grading coordinator to update the waitlist settings to disable the Auto Add function.
Why can I no longer edit the waitlist settings?
Instructors may edit the waitlist settings at any point up until the first student adds themselves to the waitlist. Once students have started adding to the waitlist, edits to the settings must be performed by users in the Grading Coordinator, Acting Chair, or Chair roles. You should still be able to view the waitlist, export the waitlist, and send a group email using the utilities on the Waitlist tab.
Student Information
https://registrar.sa.ucsb.edu/registration-enrollment/registration-enrollment/course-waitlist
Questions and Technical Support
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