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Stage 3: Addressing the problem through formal means (Warning, Monitoring, Probations)
Three important processes must be implemented: 1) notification, 2) chance for remediation and 3) due process.
Full policy available here: http://www.graddiv.ucsb.edu/academic/academic-performance
Coursework Performance Standards
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Maintain a cumulative GPA of 3.0 in a given quarter.
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Establish a GPA; A student who does not take courses for a letter grade receives a "0" GPA.
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Probation)
The Graduate Division is responsible for administering the formal due process procedures of monitoring and academic probation when students are not in good academic standing.
Good Academic Standing is defined as:
Establish a GPA by taking courses for letter grades
Maintain a minimum cumulative grade point average of 3.0 (Senate reg. 300D and 350D)
Complete course work. The standard will not be met if the student has 12 or more units of of unfinished coursework: Incomplete (I), No Grade (NG), or No Record (NR)
A graduate student will receive written notification from the Graduate Dean if one of the above academic standards have not been met (the department will by copied on this communication). When this happens for the first time, this notification will be considered a warning.
If the student does not show improvement during the following quarter, the Graduate Dean will ask the department to recommend and justify (a) continued warning status, or (b) academic probation.
If the graduate student continues to have deficiencies in grade point average or incomplete units after the 3rd quarter, the Graduate Dean will, upon consultation with the student's department, (a) notify the student of new or continued academic probation or (b) proceed with academic disqualification.
Academic Progress and Time-to-Degree Standards
Meet time limit for advancement to doctoral candidacy
Meet time limit for completion of the master's or doctoral degree
When a student exceeds time standards for advancing to candidacy or completing the doctoral degree, Graduate Division will notify the department and the student with written notification that he or she has exceeded time standards set by the department and approved by Graduate Council. The Departmental Faculty Graduate Advisor and/or the student’s mentor will consult with the student and develop an academic progress plan (to be co-signed by the faculty member and the student). A copy of the notification and the Academic Progress Plan will be sent to the Graduate Division. A student will remain on departmental progress monitoring status for the remainder of the academic year or until the student advances or graduates within that academic year.
If the student does not meet their milestone after the end of the academic year (or subsequent summer), the department will be notified and asked to have the student submit a new progress plan and the department will recommend either extended monitoring status or an escalation to probation. If a student does not meet their milestone after the end of a probationary period, the Graduate Dean will ask the department to recommend and justify (a) continued academic probation (must involve extenuating circumstances) or (b) academic disqualification.
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Meet all departmental degree requirements, as outlined in the General Catalog(Senate reg. 255B, 255C, 265, and 270)
Master's students must complete the master's degree within the four-year time limit (Senate reg. 300A)
Doctoral students must meet departmental specific time-to-degree standards based on admission year (Senate reg. 350A and Graduate Council rulings)
The details on the Monitoring and Probation procedure can be found here: Academic Performance Workflows
https://ucsb-atlas.atlassian.net/l/c/mWZ1HyMy
Other types of problems seen in the academic community
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