Procedure for Assigning a
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Licenses to a new Power BI users
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A pro user should be added to the following three AD groups in the my.ucsb.edu Domain.
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There are two types of Licenes on the Power BI Services. Free and Pro.
- Free: This is a free license type used for ALL users on the site. The majority of users of Power BI will only need this license. this License allows a user to VIEW ONLY content created on the Power BI Service.
- Pro: This is a developer license for anyone who will be developing content/data/reproting on the Service. For a developer, This license is added in addition to a free License.
Licensing is managed through the use of two Active Directory groups in the My.Ucsb.Edu Domain.
- PBI_Users - Umbrella group for ALL Power BI Users. Tied to a Free license type and MFA.
- PBI_Users_Secure - This group will enable Multi-Factor Authentication for the user. Note: Eventually Pro - Any member in this group will be merged into PBI_Users and will become obsolete. assigned a Power BI Pro License
To Add a user to these groups and assign the Pro a License, Perform the following:
- FirstIf assigning a PRO license, First, check to make sure we have licenses available by looking in the Azure AD Portal
- Create a CSV in the following format: Groupname, Username
- Example:
Groupname,Username
PBI_users,sottosanti
Pbi_Users_Pro,sottosantiPBI_Users_Secure,sottosantisottosanti (Optional for developers)
- Example:
- Email the CSV to sist.identityhelp@sa.ucsb.edu
- This team will run a script which will assign the user to the my.ucsb.edu groups and email you back when it is complete.
- The AD synchronization between the on-prem directory and Azure Active Directory will usually sync and apply the licensing within a few minutes of being notified.
- The User should now be able to log in to power bi and setup multi factor authentication with Duo.
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