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While departments will still retain the ability to customize their Regents offers, the Graduate Division will also provide the option of selecting a standard “fully templated” offer letter that would only require departments to select their fellow, and whether they would like to add a second stipend year by moving one from their Central Fellowship (Chancellor/Eugene Cota-Robles), as has been an option in prior years. Selection of the fully templated letter would then generate the offer in the AppReview and EApp systems similar to how other central fellowships are awarded, allowing the recipient student to accept the offer in their EApp profile. Samples of the fully templated offer letter can be found on GradPoint here.
Should a department instead wish to customize their Regents offer in a way that does not follow the standard offer, there is now a “Alternate template” Regents offer letter option which produces an offer letter that notifies the recipient that they have been selected as a Regents fellow, describes the Regents student aid fellowship stipend(s) being offered, and basic features of the award, including that it includes five years minimum of full support. Departments can then use the “Department “Template for Department portion of Regents Alternate Award Letter template” Letter” to add the specific, more customized support offer being added to the applicant’s base Regents package. The departmental complementary offer may be sent directly to the student by the admitting department. Students must accept this Regents Base offer electronically in their EApp profile. Departments may either indicate in their complementary letter that students can accept the combined offer by accepting the Regents offer in EApp, or chose to request the applicant sign their supplement letter and remit it to the department as well. Samples of the Alternate template letters can be found here, and the Department portion of Regents Alternate Award Letter template and complimentary department portion can be found here. Graduate Division staff is also available to work directly with departments who have questions about crafting any of these offers.
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Central Letters (delivered and accepted through EApp) | Complementary letter required to complete at least five year package (department sends directly to awardee). Might include additional SAFS or summer employment | Supplementary letter offering additional student aid fellowship or employment support over and above is offered in central award letter |
|---|---|---|
Chancellors | N/A | |
Cota Robles | N/A | |
Regents: Fully Templated | N/A | |
Regents: Alternate Template | Department portion of Regents Alternate Award Letter template | Supplement template to Central Fellowship Award / include in Department portion of Regents |
Racial Justice Fellowship Awardees | N/A | Supplement template to Central Fellowship Award or other template for departmental 5 year award letter |
Other Related Details
All Regents ITD awards will be required to contain a minimum of five full years of support, the same as in prior years.
The Graduate Division considers a 'year of funding' to include at a minimum payment of in-state tuition and fees, NRST if applicable, UC Student Health Insurance, and either salary from employment or a student aid fellowship stipend of at least $32,500 for Fall, Winter, and Spring quarters.
Domestic non-residents are expected to establish residency after their first year of study and international students receive coverage of NRST after their first year through advancement via the International Doctoral Recruitment Fellowship (IDRF) provided they do so within department specific time-to-advancement standards.
All Regents ITD awards will either have (a) a Regents student aid fellowship stipend in year one only, or (b) for departments selecting to move one of the stipend years from their Central Recruitment Fellowship to their Regents ITD, Regents stipends in years one and five.
Other aid composing the minimum five year offers will come from department resources, typically in the form of Academic Employment.
Regents ITD awards will be issued by departments via AppReview/EApp by selecting one of two template options. Departments will again be required to admit students being offered one of these fellowships before the Regents ITD offer is made to the student.
Departments need to ensure that within a two year period, one of their centrally supported recruitment fellowships is offered to a diverse student who meets the provided diversity criteria. This means that within the period of the 24-25 (last year) and 25-26 (this year) recruitment cycles one of the Department’s central awards needs to be or have been offered to a diverse candidate.
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Eligibility: This award is open to incoming graduate students in any discipline.
Criteria: Nominees should have demonstrated research and teaching interests, mentoring experiences, and/or other demonstrated commitments focused on racial justice. Nominating departments should upload a justification describing how their nominee meets these criteria at the time of nomination.
Support: The Racial Justice Fellowship includes summer stipend support of $8,000 at the end of each of their
first three years, $24,000 total. Nominating departments commit to ensuring awarded students (previously applied to all nominated students) receive at least a five year package of full support which can be accomplished via either a central recruitment fellowship, a Regents in the Disciplines fellowship, or a department recruitment financial offer. This five year package can include combinations of student aid Fellowship or academic appointments (e.g. TA or GSR appointments), but must include at least one year of full fellowship support.
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