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In 2024-25 all departments were given one Regents stipend allocation to utilize in recruitment over a two year span. For those departments who did not utilize their Regents allocation in 24-25, or had their offer declined prior to the start of the 24-25 academic year, they will have the ability to make offers in the 25-26 recruitment season. Centrally funded Regents in the Disciplines stipend years include coverage of in-state tuition and fees, UC Student Health Insurance, a $32,500 stipend during the academic year, and a $5,000 trailing Summer stipend. this This fellowship does not include NRST, so Departments must pay NRST for non-resident students in their first year from block-grant or other discretionary funds.
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Should a department instead wish to customize their Regents offer in a way that does not follow the standard offer, there is now a “Alternate template” Regents offer letter option which produces an offer letter that notifies the recipient that they have been selected as a Regents fellow, describes the Regents student aid fellowship stipend(s) being offered, and basic features of the award, including that it includes five years minimum of full support. Departments can then use the “Department portion of Regents Alternate Award Letter template” Regents in the Disciplines supplement Disc template to add the specific, more customized support offer being added to the applicant’s base Regents package. The departmental complementary supplement offer may be sent directly to the student by the admitting department. Students must may also accept this Regents Base offer electronically in their EApp profile. Departments may either indicate in their complementary supplement letter that students can accept the combined offer by accepting the Regents offer in EApp, or chose to request the applicant sign their supplement letter and remit it to the department as well. Samples of the Alternate template letters can be found here, and the Department portion of Regents Alternate Award Letter template Regents in the Disciplines supplement template can be found here. Graduate Division staff is also available to work directly with departments who have questions about crafting any of these offers.
**Please note, When issuing a Regents in the Disciplines offer, Departments must use the AppReview system, using either the fully-templated or alternative-template letter option. This ensures accurate recording of the financial commitments to these students, and ensures they are included in the lists provided to Housing securing their housing guarantee.
Other Related Details
All Regents ITD awards will be required to contain a minimum of five full years of support, the same as in prior years.
The Graduate Division considers a 'year of funding' to include at a minimum payment of in-state tuition and fees, NRST if applicable, UC Student Health Insurance, and either salary from employment or a student aid fellowship stipend of at least $32,500 for Fall, Winter, and Spring quarters.
Domestic non-residents are expected to establish residency after their first year of study and international students receive coverage of NRST after their first year through advancement via the International Doctoral Recruitment Fellowship (IDRF) provided they do so within department specific time-to-advancement standards.
All Regents ITD awards will either have (a) a Regents stipend in year one only, or (b) for departments selecting to move one of the stipend years from their Central Recruitment Fellowship to their Regents ITD, Regents stipends in years one and five.
Other aid composing the minimum five year offers will come from department resources, typically in the form of Academic Employment.
Regents ITD awards will be issued by departments via AppReview/EApp in the same manner as has been the case in prior years. Departments will again be required to admit students being offered one of these fellowships before the Regents ITD offer is made to the student.
Departments need to ensure that within a two year period, one of their centrally supported recruitment fellowships is offered to a diverse student who meets the provided diversity criteria. This means that within the period of the 24-25 (last year) and 25-26 (this year) recruitment cycles one of your central awards needs to be or have been offered to a diverse candidate.
Deadlines
Regents in the Disciplines Offers must be submitted to the Graduate Division via AppReview between and .
Racial Justice Fellowship
Once again this year, the Deans and the Graduate Division will be supporting the Racial Justice Fellowship, a program designed to help recruit students whose research and teaching interests, mentoring experiences, and/or other demonstrated commitments are focused on racial justice.
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Central Letters (delivered and accepted through EApp) | Complementary letter required to complete at least five year package (department sends directly to awardee). Might include additional SAFS or summer employment | Supplementary letter offering additional student aid fellowship or employment support over and above is offered in central award letter |
|---|---|---|
Chancellors | No | |
Cota Robles | No | |
Regents: Fully Templated | No | |
Regents: Alternate Template | Department portion of Regents Alternate Award Letter template |
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Other Related Details
All Regents ITD awards will be required to contain a minimum of five full years of support, the same as in prior years.
The Graduate Division considers a 'year of funding' to include at a minimum payment of in-state tuition and fees, NRST if applicable, UC Student Health Insurance, and either salary from employment or a student aid fellowship stipend of at least $32,500 for Fall, Winter, and Spring quarters.
Domestic non-residents are expected to establish residency after their first year of study and international students receive coverage of NRST after their first year through advancement via the International Doctoral Recruitment Fellowship (IDRF) provided they do so within department specific time-to-advancement standards.
All Regents ITD awards will either have (a) a Regents stipend in year one only, or (b) for departments selecting to move one of the stipend years from their Central Recruitment Fellowship to their Regents ITD, Regents stipends in years one and five.
Other aid composing the minimum five year offers will come from department resources, typically in the form of Academic Employment.
Regents ITD awards will be issued by departments via AppReview/EApp in the same manner as has been the case in prior years. Departments will again be required to admit students being offered one of these fellowships before the Regents ITD offer is made to the student.
Departments need to ensure that within a two year period, one of their centrally supported recruitment fellowships is offered to a diverse student who meets the provided diversity criteria. This means that within the period of the 24-25 (last year) and 25-26 (this year) recruitment cycles one of your central awards needs to be or have been offered to a diverse candidate.
Deadlines
Regents in the Disciplines Offers must be submitted to the Graduate Division via AppReview between and .
Racial Justice Fellowship
Once again this year, the Deans and the Graduate Division will be supporting the Racial Justice Fellowship, a program designed to help recruit students whose research and teaching interests, mentoring experiences, and/or other demonstrated commitments are focused on racial justice. They are open to incoming students in any discipline. Eligibility: This award is open to incoming graduate students in any discipline.
Criteria: Nominees should have demonstrated
This student aid fellowship gives awardees summer stipend support of $8,000 for the first three years, when combined with a five-year fellowship package. Five-year packages may include Central Fellowships from the Graduate Division, a Regents Fellowship, or other departmental student aid fellowships, and will be used to recruit students whose research and teaching interests, mentoring experiences, and/or other demonstrated commitments are focused on racial justice. Nominating departments should upload a justification describing how their nominee They are open to incoming students in any discipline.
Eligibility: This award is open to incoming graduate students in any discipline.
Criteria: Nominees should have demonstrated research and teaching interests, mentoring experiences, and/or other demonstrated commitments focused on racial justice. Nominating departments should upload a justification describing how their nominee meets these criteria at the time of nomination.
Support: The Racial Justice Fellowship includes summer stipend support of $8,000 at the end of each of their
first three years, $24,000 total. Nominating departments commit to ensuring awarded students (previously applied to all nominated students) receive at least a five year package of full support which can be accomplished via either a central recruitment fellowship, a Regents in the Disciplines fellowship, or a department recruitment financial offer. This five year package can include combinations of student aid Fellowship or academic appointments (e.g. TA or GSR appointments), but must include at least one year of full fellowship support.
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In their AppReview application, students are asked to indicate if they believe they are eligible for the Native American Opportunity Plan. If they indicate yes, they are asked to include required documentation through an upload feature to demonstrate their eligibility. The below screenshot is what the students see.
Departments can see this self indication of eligibility in AppReview. The screenshot below is a part of the student’s demographic data.
The Graduate Division, in conjunction with the Office of Financial Aid and Scholarships, will assess the student’s eligibility by reviewing their uploaded documents for students who have accepted admissions, after the recruitment season has concluded.
If eligible, the Graduate Division will then verify if the student has existing aid covering the in-state systemwide Tuition and Student Services Fees for the year, and write to the student and department informing them of any additional coverage to meet the NAOP level of support.
Please note: This program does not replace existing aid that is already covering systemwide Tuition and Student Services Fees. Some examples of existing aid include (but are not limited to) grants, student aid fellowship support, or employment-based fee remission. In the event a student already has these fees covered by another source, the commitment under this program will be considered to have been fulfilled.
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the student’s demographic data.
The Graduate Division, in conjunction with the Office of Financial Aid and Scholarships, will assess the student’s eligibility by reviewing their uploaded documents for students who have accepted admissions, after the recruitment season has concluded.
If eligible, the Graduate Division will then verify if the student has existing aid covering the in-state systemwide Tuition and Student Services Fees for the year, and write to the student and department informing them of any additional coverage to meet the NAOP level of support.
Please note: This program does not replace existing aid that is already covering systemwide Tuition and Student Services Fees. Some examples of existing aid include (but are not limited to) grants, student aid fellowship support, or employment-based fee remission. In the event a student already has these fees covered by another source, the commitment under this program will be considered to have been fulfilled.
UCLeads Fellowship Program
Brief Description (see UC-HBCU for example)
The steps necessary for financial offers are below:
Email Kelly Crowell at the Graduate Division informing of which student you would like to request a UCLeads-HBCU Fellowship Offer for. In this communication please detail the student name, objective they are applying for, and admittance status in the department. Please note: Departments need to have moved forward with admitting the applicant before financial packages can be requested.
Template for the package will be drafted by the Graduate Division and shared with the department for confirmation. Department approved draft will be sent to UCOP for approval of the proposed full 5+year support package.
If UCOP approval is granted, Graduate Division crafts and enters a Custom Award Letter in AppReview in consultation with the admitting department.
Department Recruitment Offer Upload
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