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While departments will still retain the ability to customize their Regents offers, the Graduate Division will also provide the option of selecting a “standard” standard “fully templated” offer letter that would only require departments to select their fellow, and whether they would like to add a second stipend year by moving one from their Central Fellowship (Chancellor/Eugene Cota-Robles), as has been an option in prior years. Selection of this standard the fully templated letter would then generate the offer in the AppReview and EApp systems similar to how other central fellowships are awarded, allowing the recipient student to accept the offer in their EApp profile. Samples of the fully templated offer letter can be found on GradPoint here.
Should a department instead wish to customize their Regents offer in a way that does not follow the standard offer, there is now a “Base” “Alternate template” Regents offer letter option which produces an offer letter that notifies the recipient that they have been selected as a Regents fellow, describes the Regents stipend(s) being offered, and basic features of the award, including that it includes five years minimum of full support. Departments can then use the Regents in the Disciplines supplement template to add the specific, more customized support offer being added to the applicant’s base Regents package. The supplement offer may be sent directly to the student by the admitting department. Students may also accept their this Regents Base offer electronically in their EApp profile. Departments may either indicate in their supplement letter that students can accept the combined offer by accepting the base Regents offer in EApp, or chose to request the applicant sign their supplement letter and remit it to the department as well. Samples of the Base offers Alternate template letters can be found here, and the Regents in the Disciplines supplement template can be found here. Graduate Division staff is also available to work directly with departments who have questions about crafting any of these offers.
**Please note, When issuing a Regents in the Disciplines offer letters should be sent to students through the AppReview system and not through other means of communication. Offers that are not sent through AppReview cannot be tracked by the Graduate Division. Tracking records in AppReview is important because an automatic report is generated using this information which the Housing Office accesses directly to verify which on-time housing applications receive priority over the others. If your Department’s Regents offer does not go through the required AppReview system, the report automatically generated for housing will not accurately reflect your student’s name, which will result in the student not being included on the priority housing list for Central Fellows, Departments must use the AppReview system, using either the fully-templated or alternative-template letter option. This ensures accurate recording of the financial commitments to these students, and ensures they are included in the lists provided to Housing securing their housing guarantee.
Other Related Details
All Regents ITD awards will be required to contain a minimum of five full years of support, the same as in prior years.
The Graduate Division considers a 'year of funding' to include at a minimum payment of in-state tuition and fees, NRST if applicable, UC Student Health Insurance, and either salary from employment or a student aid fellowship stipend of at least $32,500 for Fall, Winter, and Spring quarters.
Domestic non-residents are expected to establish residency after their first year of study and international students receive coverage of NRST after their first year through advancement via the International Doctoral Recruitment Fellowship (IDRF) provided they do so within department specific time-to-advancement standards.
All Regents ITD awards will either have (a) a Regents stipend in year one only, or (b) for departments selecting to move one of the stipend years from their Central Recruitment Fellowship to their Regents ITD, Regents stipends in years one and five.
Other aid composing the minimum five year offers will come from department resources, typically in the form of Academic Employment.
Regents ITD awards will be issued by departments via AppReview/EApp in the same manner as has been the case in prior years. Departments will again be required to admit students being offered one of these fellowships before the Regents ITD offer is made to the student.
Departments need to ensure that within a two year period, one of their centrally supported recruitment fellowships is offered to a diverse student who meets the provided diversity criteria. This means that within the period of the 24-25 (last year) and 25-26 (this year) recruitment cycles one of your central awards needs to be or have been offered to a diverse candidate.
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