All Ph.D. students in the UCSB Department of Chemistry and Biochemistry graduate program who maintain good academic standing are financially supported throughout their course of study. The annual salary can be made up of different sources of support including, but not limited to, Teaching Assistantships (TA), Graduate Student Researcher assistantships (GSR), Readerships, Teaching Associate positions, and/or fellowships. In addition to the annual salary, payment of tuition, applicable fees, and health insurance are provided. A Summary of Quarterly Fees and Expenses can be found on the Office of the Registrar's website. Effective Fall 20222023, the standard annual graduate student salary is $32$37,000. For the purposes of graduate student salary payment, “annual” is defined as October 1 – September 30. Variations on the annual salary rate are not permitted unless specifically noted elsewhere in this policy. Students who do not maintain good academic standing may become ineligible for fellowships, employment, and other forms of financial support.
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Upon receipt of your Financial Aid Award Letter (FAAL) in mid-September, a copy of your FAAL should be submitted to the Staff Graduate Advisor (gradprog@chem.ucsb.edu). If you are granted Work Study, please visit the Office of Financial Aid and Scholarships website (follow the link under Tab 4 of your FAAL) to print your Work Study Referral form (usually available about one week prior to the start of fall quarter) or visit the Financial Aid Office (located in 2103 SAASB) to receive a copy. Your
Work Study Referral Form Forms should also be submitted to the Staff Graduate Advisor and the Payroll Coordinator.
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Fellowships and Grants |
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The following department administered awards for continuing students are based on nomination by a DCB faculty member and review by the DCB Student Awards Committee. Students may also self-nominate for certain awards. Complete information for each award and nomination procedures will be sent to students via gradprog@chem.ucsb.edu. Award recipients are honored at a department ceremony in June. The following departmental awards are available:
DeWolfe Distinguished Teaching Fellows - This award supports a unique research experience. Our best organic undergraduate students are paired with our best organic graduate students in a one-on-one lab experience. The program is supported with contributions from DeWolfe Family.
Bruce Rickborn-Ross Johnson Graduate Fellowship- The Bruce Rickborn-Ross Johnson Endowed Graduate Fellowship Fund was established in 2007 through a generous gift from Dr. M. Ross Johnson, a 1970 Ph.D. Organic Chemistry alum of UC Santa Barbara, and honors his former Ph.D. advisor, Dr. Bruce Rickborn. Dr. Rickborn is widely recognized as one of the most important contributors to building the now world-renowned reputation of the Department of Chemistry and Biochemistry at UC Santa Barbara.
B.R. Baker Memorial Award- Presented to graduate students who have given strong indication that they will continue to make substantial contributions to the progress of organic, medicinal, or biological chemistry.
Jarrod Davidson Memorial Award- Presented to a graduate student who is studying chemistry at UC Santa Barbara while facing special challenges raising a family. Honorees receive a stipend to help ease the financial pressure of supporting a family while pursuing a graduate degree.
Sandra Lamb Memorial Award - This award has been established to honor the late Sandra Lamb Sanford, a professor in the field of Chemistry and Biochemistry and an advocate for chemical education. Awardee(s) receive a stipend to assist with travel to attend an academic conference and present their research. Candidates must have an accepted paper or poster to present.
Phillip Chase Mabe Memorial Fellowship - Presented to a non-traditional graduate student with great passion and intelligence in Chemistry & Biochemistry. Additional consideration will be given for a student with an inclination for isolating practical findings that will help others.
Outstanding TA Awards - Presented to Teaching Assistants for outstanding teaching based upon nominations from faculty and teaching evaluations.
Outstanding Service to the Department Awards - This award is given in recognition of students who have demonstrated exceptional leadership and outstanding commitment to the mission of the department by volunteering their time to DCB events and programs aimed at enriching the graduate student experience.
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Reader positions, range from as few as 5 hours to as many as 100 hours over the 10-week quarter. Readers are paid an hourly rate, with payment for the total allocated hours dispersed in one lump sum during the last month of the quarter. Students and need to log their hours into Kronos. Students are typically hired as readers for courses in their area of specialization, on the recommendation of the course instructor. Reader positions do not replace TA or GSR positions; it is common for students to hold reader positions in addition to standard TA or GSR employment.
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Timecards |
All hourly employees (including GSRs) Graduate Student positions are required to fill out and approve their timecards in Kronos. It is the student’s responsibility to ensure that the PI approved their timecards in a timely manner. Teaching Assistants will not be required to fill out timecards for payroll purposes, but in certain quarters, the Assistant and Graduate Student Researchers do not need to log hours worked. Paid or Unpaid time off should be pre-approved by your PI/Instructor of Record. be Staff Graduate Advisor may request that you complete one for data-tracking purposes.
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GSRs are notified of their eligibility for specific available PTO days under the Personal Time Off |
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Unlike GSRs, TA are not provided PTO days. Any unpaid time off that is taken will need to be entered into Kronos and the time will be deducted from your paycheck., however, A TA with a 50% appointment who has worked 20 hours in a given week does not need to report any time off, regardless of whether work was performed on a particular day. |
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Readers will need to manually enter any reader hours worked for that month. PayCode Column: Hours Worked |
Time off Entry
PTO or Unpaid time off are earned and taken in full day increments by adding 8 hrs for that day. When adding time off, select the correct option in the “Pay Code” Column for the day you would like to select.
ASE: ASE Unpaid Time Off
GSR: GSR Paid Time Off for the allotted PTO, GSR Unpaid Time Off if the Paid time off has been exhausted.
After selecting the correct pay code, enter “8” into the amount column for every day taken as time off.
Click “save” in the top right corner to save your changes.
At the end of the month, login and approve your timecard using the button in the top left side.
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Equal Opportunity Policies and Procedures |
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Limited financial assistance is available to a small percentage of continuing non-immigrant international graduate students through the President’s Work-Study Program, administered by the OISS, in which students earn money by working on campus during the academic year or summer. Amounts of awards vary.
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