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Staff Graduate Advisors should ensure that the form is submitted to the Graduate Division in a timely manner
Staff Graduate Advisor should ensure that the Doctoral Form I Committee Create Action to nominate the committee has been submittedcompleted
Staff Graduate Advisor should notify the Faculty Graduate Advisor that all departmental requirements have been completed
If the student completed the department’s language requirement in a previous program, with prior college coursework, or is a native speaker, the GPA should note this on the Doctoral Form II
If the department wants to waive the language requirement entirely, a memo (signed by the Department Chair or FGA) explaining the rationale for the request should be submitted to the Graduate Division and GDASU staff will provide the information to the Graduate Council for review.
Students with an Incomplete grade (I), No Grade (NG), No Record (NR), or In Progress (IP) grade on their record are ineligible to advance. However, departments can request an exception if the course is not needed to fulfill advancement requirements. A memo (signed by the Department Chair or FGA) explaining the request should be submitted along with the Doctoral Form II.
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GDASU will ensure that the committee that signed is the valid nominated committee, if not, a Form I or IA Committee Create or Update Action will be requested as appropriate
GDASU will verify academic residency (3 quarters minimum prior to advancement to candidacy)
GDASU will verify 3.0 GPA and no incompletes
GDASU will verify that the student was registered the quarter that they advanced to candidacy
GDASU will enter the qualifying exam date into BLUE, which populates GradPoint and the student’s transcript
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