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Student commitments pledge payment of student fees or for a stipend. A commitment is made for a specific term and year.
All commitments for payment of fees to fee paying sources must be paid in one of the traditional 4 academic terms – fall, winter, spring, summer.
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Departments can choose to pay a stipend commitment during one of the four three academic terms, fall, winter, spring, summer. Stipends can also be paid durring the summer quarter as either pre-Fall or post-Spring. Pre-fall stipends begin disbursing the first week of July (consult GD payment schedule for exact date) and draws from the fall budget. Post-spring stipends begin disbursing mid-June through the end of June. (consult GD payment schedule for exact date) and draws from the spring budget. |
Spring | Spring-Post | F I S C A L C L O S E | Fall-Pre | Fall |
Registration: SPRING Fiscal Year: 20202022-2123 | Registration: FALL Fiscal Year: 20212023-2224 | |||
Disburses: Spring Quarter | Disburses: After spring quarter ending in June | Disburses: July until Fall Quarter | Disburses: Fall Quarter | |
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Budget impact of stipend term
Academic Year | 20202021-20212022 | 2021-2022 | 2022-23 |
Term | Pre-Fall 2020 2021 (requires Fall registration, impacts 20202021-21 22 allocation) | Pre-Fall 20212022(requires Fall registration, impacts 20212022-22 23 allocation) | Pre-Fall 2021 2023 (requires Fall registration, impacts 20222023-23 24 allocation) |
| Fall 20202021 | Fall 20212022 | Fall 20222023 |
| Winter 20212022 | Winter 20222023 | Winter 20232024 |
| Spring 20212022 | Spring 20222023 | Spring 20232024 |
| Post-Spring 2021 2022 (requires Spring registration, impacts 20202021-21 22 allocation) | Post-Spring 2022 2023 (requires Spring registration, impacts 20212022-22 23 allocation) | Post-Spring 2023 2024 (requires Spring registration, impacts 20222023-23 24 allocation) |
A Ptype (payment type) identifies the type of payment the commitment will pay - either a stipend or a specified graduate student fee (tuition and fees, health insurance, non-resident tuition, professional fees).
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EXAMPLE – FELLOWSHIP WITH FULL FEES A department agrees to pay a student’s full tuition and health insurance for the upcoming year. The following commitments are entered: Fall “Full Tuition” for $4523$4,784 Fall “Custom Health Insurance” for $1108$1,800 Come fall, the actual assessed amount for each term is $4545 $4,623.96 for tuition and $1120 $1,829 for insurance. The tuition fellowship automatically adjusts to $4545 $4,623.96 without any additional action by the department. The health insurance fellowship remains at $1108$1,800, and the student will have to pay the $12 $29 balance. If the fellowship agreement states the full amount of the fee will be paid, commitments should be entered using the “Full” option. |
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Example: The department has committed to Student A that the department will pay all of their Tuition. The full tuition amount is $4,527623.03 96 and therefore you create a commitment to pay UP TO $4,527623.0396. That same amount is reduced from your available budget.
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Example: If the department’s support is the only support, then the awarded value will be that full assessment value of $4,527623.0396. If student A receives partial fee remission, they only need $300 of your commitment. Therefore the AWARDED value will be $300 since that is what is needed after fee remission to pay the whole value.
The department’s commitment remains set to pay UP TO $4,527623.03 96 even though at this point in time not all of that is NEEDED. Because of that Commitment, or promise, to support the student up to that $4,527623.03 96 value, that full amount is still being held up or saved should it need to pay, and therefore still reducing that total budget number by the $4,527623.0396.
If the student’s fee remission were to be removed for whatever reason, the commitment would then step back in and pay that full value instead of only the $300. If the department needed to recoup the unexpected windfall of $4,200 300 then they would need to take action and edit your existing commitment to the lesser amount. This essentially means the department is no longer committing to the student to pay UP TO the full value of the Tuition assessment, but only UP TO the $300 amount that remains after fee remission. At the point that that adjustment is approved, the remaining budget will reflect the additional $4,200 300 previously not available.
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Example, Student A’s record (before any adjustments) will show a committed value of $4,527623.0396, and awarded value of $300, and (all things being normal for this example) a $300 disbursement value. If the Disbursed or paid column shows as $0 and not that $300, that means it has not gone through our disbursement process.
The usual potential reasons for an item not being paid are:1)
It is either still pending approval or was just approved since the last scheduled disbursement. You can see the status of this directly in the student’s financial commitment details on the portal.
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The student is not registered in enough units to let it disburse.
Commitment entries into the Financial Portal follow the supplementation limits (More Info - policy). The Financial Portal limits commitment entries to a minimum amount of $50 and maximum amount of $13,000 on most entries. The total maximum fellowship stipend from all campus sources is $39,000 for the 9-month period (fall, winter, spring); $52,000 for the 12-month period (including summer), with the exception of fellowship stipends from extramural fund sources.