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Annual Thesis Committee Meeting #1

• The student will meet with all thesis committee members collectively at least once per year to discuss and reflect on progress and future plans in the program, receive input and feedback, and present any concerns or potential issues that you may have.

Meeting Frequency

1. First Year Chair’s Meeting

   1. By spring of Year One

2. Advancement to Candidacy Exam

   1. By summer of Year Two

3. Annual Thesis Committee Meeting #3

   1. By spring of Year Three

4. Annual Thesis Committee Meeting #4

   1. By spring of Year Four

5. Final Dissertation

   1. By summer of Year Five

Meeting Scheduling

•  Students may find online room reservations, Doodle polls, and the meeting checklist to be useful tools when scheduling these meetings.

• At least one hour should be allocated for each meeting (except the oral exam and final defense, which require 2 hours).

• Annual meetings will continue to be required in any additional years that the student remains enrolled at UCSB, with the final meeting being the Final Defense of the Dissertation.  The student or PI can call an additional or earlier meeting at any time to address issues that may arise. 

Meeting Structure

• The committee should remain the same unless there is a need to change members.

  • Changes to the committee require the approval of the Department Chair.

• At least 3 of the 4 faculty committee members (including the PI) must be present, though additional faculty members can be present if desired.

  • The PI will be excused at the mid-point of the meeting and discussion will continue amongst the student and remaining committee members.

• The student must submit a written progress report (approximately 2 pages in length) and current CV to the committee for review at least one week in advance.

• Be prepared to present your work, discuss potential issues, and receive feedback from the committee. 

• The student is required to submit the signature form, progress report, CV and faculty comments to the Staff Graduate Program Advisor

  • All components must be submitted for the requirement to be considered complete

  • The signature and comments of the PI are also required (refer to the Primary Research Advisor section of the signature form)

Recommendation for publications and presentations

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