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  1. Request an updated Academic Progress Plan from the student (Staff Graduate Advisor)

    1. Graduate Division will prompt you according to this timeline https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/17057448186/Draft+-+Academic+Performance+Workflows#Processing-Timeline

  2. Upload the Academic Progress Plan to the Follow-Up Action in GradPoint (Staff Graduate Advisor)

  3. Approve the Progress Plan and the Suggested Outcome (Faculty Graduate Advisor)

  4. Review the Follow-Up Action, create the notification letter (Academic Services Staff)

  5. Approve the Follow-Up Action, which results in the notification letter being sent and finalizes the process (Graduate Associate Dean/Dean)

Follow Up Schedule

Follow Ups have a certain schedule, so it is important to pay attention to the Follow Up Quarter, which is when the Follow Up is due.

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Coursework Performance and Departmental Standards Follow-ups

  • Whenever a student is placed on standing for a coursework reason (GPA/INC) they will always have a follow-up due the next quarter until they meet their goal

  • For example, if a student is on monitoring for a low GPA starting in Fall 2022, they will have a follow-up due Winter 2023 (and every quarter after that until they meet their goal)

Time-to-Degree Follow-ups

  • When a student goes on monitoring for the first time for exceeding a time-to-degree (TTD) or time-to-advance (TTA) deadline, they are placed on monitoring, and followed up on after 3 quarters. In these cases, you will see follow ups that are due in the future

  • After the 3 quarters have passed, and the student still hasn’t met their milestone, then the follow-up scheduled changes to every quarter. For example, if Student X exceeds their TTA as of Fall 2022, they are placed on monitoring for Fall 22, Winter 23, and Spring 23. Their Follow-up quarter is Fall 2023. If they haven’t advanced by Fall 2023, their follow-up needs to be completed. Their next follow-up will be due Winter 2024. At this point, a follow-up will be due each quarter until the student meets the milestone.

What if we want to follow-up sooner than the future follow up quarter?

  • There may b

How Do Follow-Ups get cleared when a student meets their milestone or leaves the program?

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