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  • Navigate to the student’s Action Tab in GradPoint Academics and click by searching for the student and going into their Action tab.

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  • Click the Begin Action button

  • In the Action Category dropdown, choose Academic Performance & Progress Tracking, and in the Action dropdown, choose Department Standards of Scholarship Report

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Step 1 - Submit Department Standards Report - Completed by the Staff Graduate Advisor

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  • Enter the Report quarter (required)

    • Indicates the quarter you want the Standing Status to begin

  • Enter the Suggested Standing (required)

    • Either monitoring or probation

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  • Select the Report Reasons (required)

    • You can choose more than one as necessary

      • Failure to Form Committee - If the student cannot form a committee, or their advisor decided to no longer work with the student, etc

      • Failure of Comprehensive/Qualifying Exam - If the student didn’t pass a milestone exam, such as a master’s comprehensive exam, the written or oral qualifying exam, etc.

      • Failure to Meet Department Standard - Any other departmental standard

  • Enter the Situation Description (required)

    • Explain why the department is making the request. How is the student not meeting departmental standards of scholarship? Be specific.

  • Upload the Academic Progress Plan (required)

  • Upload supplemental documentation (optional)

    • These are documents that you think will help the Graduate Division evaluate the case, such as emails from the student’s advisor describing the situation, or excerpts from your Graduate Handbook that help explain how the student isn’t meeting departmental standards.

  • Select the Suggested Standing (required)

    • Monitoring or probation

  • Submit the step, which will move the workflow to Step 2

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titleWhat if I change my mind and don't want to submit a Departmental Standards Report?

If you have not hit submit on Step 1 yet, you can cancel the action via the Admin Tab. If you are in Step 2, you can deny the action.

Note

The data and the documents in Step 1 are not saved until you hit submit. If you refresh the page before hitting submit, you will need to fill out all of the fields and upload the documents again.

Step 2 - Approve Department Standards Report - Completed by the Faculty Graduate Advisor

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