...
Navigate to the student’s Action Tab in GradPoint Academics and click the Begin Action button
Step 1 - Submit Department Standards Report - Completed by the Staff Graduate Advisor
| Expand | ||
|---|---|---|
| ||
Yes, the Faculty Graduate Advisor can also complete Step 1, however the Staff Graduate Advisor is usually responsible for collecting the Academic Progress Plan, so it is expected that the Staff Graduate Advisor will usually complete Step 1. |
Enter the Report quarter (required)
Indicates the quarter you want the Standing Status to begin
Enter the Situation Description (required)
Explain why the department is making the request. How is the student not meeting departmental standards of scholarship?
Upload the Academic Progress Plan (required)
Upload supplemental documentation (optional)
These are documents that you think will help the Graduate Division evaluate the case, such as emails from the student’s advisor describing the situation, or excerpts from your Graduate Handbook that help explain how the student isn’t meeting departmental standards.
Select the Suggested Standing (required)
Monitoring or probation
Submit the step, which will move the workflow to Step 2
...
| Expand | ||
|---|---|---|
| ||
Yes, the Department Chair role can also complete this step, however it is expected that this will be done by the Faculty Graduate Advisor. |
Review the information entered on Step 1
The fields can be altered as needed
Hit the approve button to move the workflow to the Graduate Division
Graduate Division Review and Finalization
Academic Services staff will review the suggested outcome and progress plan, and create the standing letter draft. We might reach out to you for clarification as needed.
Associate Dean will review outcome, plan, and letter
When approved
The letter will be sent to student, staff graduate advisor, and faculty graduate advisor via email
The letter and plan will be archived and available in the student’s Documents Tab in GradPoint
The new Standing Action (monitoring or probation) will be applied and visible in the student’s Standing tab in GradPoint
The original Follow Up Action Record will be resolved
A new Follow Up Action for the next quarter will be created
Resolving Standing for Departmental Standards of Scholarship
Departmental Standards follow-ups cannot be cleared via an automated process, as these cases are based on standards that the Graduate Division cannot detect. All Departmental Standards cases that have been resolved will need to be resolved by the department via the Follow-Up Action https://ucsb-atlas.atlassian.net/wiki/spaces/GUM/pages/17057415537/Follow+Up+Action#Special-Note-on-Departmental-Standards-Follow-Ups