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For stipends, Graduate Division added 2 additional “terms” to allow departments to provide stipends that disburse in the summer months and select the academic year budget allocation impacted.
Departments can choose to pay a commitment during one of the four academic terms, fall, winter, spring, summer. Stipends can also be paid pre-Fall or post-Spring. Pre-fall stipends begin disbursing the first week of July (consult GD payment schedule for exact date) and draws from the fall budget. Post-spring stipends begin disbursing mid-June through the end of June. (consult GD payment schedule for exact date) and draws from the spring budget. |
Spring | Spring-Post | F I S C A L C L O S E | Fall-Pre | Fall |
Registration: SPRING Fiscal Year: 2020-21 | Registration: FALL Fiscal Year: 2021-22 | |||
Disburses: Spring Quarter | Disburses: After spring quarter ending in June | Disburses: July until Fall Quarter | Disburses: Fall Quarter | |
Pre-Fall Term (stipends only) - for disbursements beginning early July using funding program budget of the upcoming academic year and requires Fall registration
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Budget impact of stipend term
Academic Year | 2020-2021 | 2021-2022 | 2022-23 |
Term | Pre-Fall 2020 (requires Fall registration, impacts 2020-21 allocation) | Pre-Fall 2021(requires Fall registration, impacts 2021-22 allocation) | Pre-Fall 2021 (requires Fall registration, impacts 2022-23 allocation) |
| Fall 2020 | Fall 2021 | Fall 2022 |
| Winter 2021 | Winter 2022 | Winter 2023 |
| Spring 2021 | Spring 2022 | Spring 2023 |
| Post-Spring 2021 (requires Spring registration, impacts 2020-21 allocation) | Post-Spring 2022 (requires Spring registration, impacts 2021-22 allocation) | Post-Spring 2023 (requires Spring registration, impacts 2022-23 allocation) |
A Ptype (payment type) identifies the type of payment the commitment will pay - either a stipend or a specified graduate student fee (tuition and fees, health insurance, non-resident tuition, professional fees).
Ptype options include: Tuition – payment of quarterly tuition, student services fees, and campus based fees Health Insurance – payment of quarterly health insurance fees Non-Resident Tuition – payment of quarterly non-resident supplementation tuition Professional Fees – payment of quarterly professional degree supplementation tuition (currently only Technology Management) |
By selecting a payment option of “Full” (for fees: health insurance, non-resident tuition, professional fees, tuition) when creating a commitment for a student, the department indicates the intent to pay the full UC amount of those fees (More Info – fees) as dictated by the Registrar’s Office. And should the fees be adjusted by the Office of the President, the Financial Portal commitments will be adjusted though Graduate Division’s Fee Escalation process to the “full” adjusted amount.
By selecting a payment option of “Partial” (for tuition) when creating a commitment for a student, the department indicates the intent to pay the full UC tuition amount and student services fees (More Info – fees). Similar to the selection of “full”, the commitment amount will be adjusted should they be changed by the Registrar’s Office.
EXAMPLE – FELLOWSHIP WITH FULL FEES A department agrees to pay a student’s full tuition and health insurance for the upcoming year. The following commitments are entered: Fall “Full Tuition” for $4523 Fall “Custom Health Insurance” for $1108 Come fall, the actual assessed amount for each term is $4545 for tuition and $1120 for insurance. The tuition fellowship automatically adjusts to $4545 without any additional action by the department. The health insurance fellowship remains at $1108, and the student will have to pay the $12 balance. If the fellowship agreement states the full amount of the fee will be paid, commitments should be entered using the “Full” option. |
Commitment entries into the Financial Portal follow the supplementation limits (More Info - policy). The Financial Portal limits commitment entries to a minimum amount of $50 and maximum amount of $11$13,000 on most entries. The total maximum fellowship stipend from all campus sources is $33$39,000 for the 9-month period (fall, winter, spring); $44$52,000 for the 12-month period (including summer), with the exception of fellowship stipends from extramural fund sources.