A “Funding Program” is a Fellowship source of funds tied to a specific general ledger account set up in the GradPoint Financial Portal to allow departments to commit fellowship support to graduate students in the form of fee coverage or stipend. The page below describes (a) how to set up or retire a Funding Program in the GradPoint Financial Portal, and (b) how to administer a Funding Program in the GradPoint Financial Portal.
Setting up a Funding Program
Before requesting a new Funding Program, please examine the programs that are already configured in the funding section of the portal. Details on that section of the portal are below.
To make any additions to your list of Funding Programs you can navigate to the GradPoint Academics - File Resources tab and utilize the “Financial Portal Fund Program Request Form”. This form allows you to request setup of a new account string for current and future years, as well as request removal of existing Fund Programs that are no longer utilized by your department as it relates to payment of Tuition and Registration fees or Stipends to graduate students.
Annual Maintenance of Fund Programs
Annually at the onset of the school year, the list of Funding Programs should be reviewed by an appropriate party in your department. The review should verify that all listed Fund Programs are still active account strings, and that your department continues to have a need to utilize them to pay for Graduate Student Tuition and Registration fees or Stipends.
Administering a Funding Program in the GradPoint Financial Portal
Departments and research units can find their associated funding programs' AidIDs Funding Programs (sometimes also referred to by their AidID) in the Funding section of GradPoint. This tab provides budget breakdown and commitment details for each funding program. This data is also available to view and download in the Reports tab.
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1. Budget Summary - Displays the total budget and origination of the fund program:
Base Budget: The original budget when the fund program was created. For department owned accounts, the department is responsible for fund management. So the Base Budget for department owned accounts at creation is set at $50,000. (Note: Contact Graduate Division if you require a higher base budget.) For block grant AidIDs, the Budget Summary is the amount allocated to the department at the beginning of the year.
Budget Adjustments: Adjustments can include loans, augmentations and transfers that happen after the fund program was created. All adjustment transactions must be requested from the Graduate Division.
Actual Budget: Total of Base Budget and Budget Adjustments.
2. Budget Breakdown - Displays how much of the Actual Budget has been committed, awarded, and disbursed. Of most interest for departments are the Spent and Remaining totals.
Inflation %: The system provides the possibility of allowing fund programs to commit, award, and disburse at a percentage greater than the budget currently available. Graduate Division is not currently using this function. Thus, all budgets are set to use 100% of it’s available budget.
Inflated Budget: Calculation of the Actual Budget x Inflation%.
Spent: Sum of committed, awarded, and disbursed commitments made from the funding source.
Remaining: Actual Budget minus the amounts of committed, awarded, and disbursed commitments.
3. Commitments - Lists all of the commitments that have been created for the funding program/account.
Annual Maintenance of Fund Programs
Annually at the onset of the school year, the list of Fund Programs should be reviewed by an appropriate party in your department. The review should verify that all listed Fund Programs are still active account strings, and that your department continues to have a need to utilize them to pay for Graduate Student BARC assessed fees and/or stipends. Should any updates need to be made, either additions or removals, please see the next section on changes to fund programs.
Changes to Fund Programs
To make any additions to your list of Fund Programs you can navigate to the GradPoint Academics - File Resources tab and utilize the Financial Portal Fund Program Request Form. This form allows you to request setup of a new account string for current and future years, as well as request removal of existing Fund Programs that are no longer utilized by your department as it relates to payment of BARC fees or stipends to graduate students.