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· The dissertation filing documents (title page, signature page) if applicable will be archived so they are available in the GradPoint Documents Tab.
Exceptions
o The department wants to request an exception to Graduate Council policy: residency, cumulative GPA, etc.
§ The department should include a memo (signed by the Department Chair or FGA) explaining the rationale for the request.
§ GDASU staff will provide the information to the Graduate Council for review.
· Retroactive degree requests can only be made in cases where a student completed all degree requirements by a filing deadline, but due to administrative error, the degree was not awarded before the degree list was finalized by the Office of the Registrar.
§ Confirm the student was either registered or on a Filing Leave of Absence during the degree quarter.
§ Prepare a memo (signed by the FGA) requesting the retroactive degree.
· the memo should confirm the student was eligible by the applicable filing deadline
· the memo should include an explanation of the administrative error
§ Email any applicable degree paperwork and memo to the Graduate Division at: gradacademics@graddiv.ucsb.edu.
o GDASU steps:
§ Confirm the student’s degree eligibility for the applicable quarter.
§ Submit the request to the Graduate Division Dean for review.
§ Submit the request (including department memo, and Graduate Division Dean memo) to the Office of the Registrar for review.
§ Inform the GPA after the retroactive degree is processed by the Registrar’s.
Notable Processes, what to expect in GradPoint
· The Capstone Box in the Programs Tab of a student’s Profile on GradPoint Academics will display a student’s degree milestone information (filing date, dissertation title, advancement date) after it has been recorded by GDASU staff.
· The Exams Box in the Programs Tab of a student’s Profile on GradPoint Academics will display a student’s language exam information (if applicable) after it has been recorded by GDASU staff.
· Department’s can review the Degrees Awarded Report on GradPoint Academics to verify the accuracy of the degrees awarded for a particular quarter.